We must see proof of identity for the person filing the application.

A court custody document is not acceptable evidence of identity for the person filing the application or for the individual for whom the SSN is assigned.

When the State Agency employee’s State ID is used to establish relationship to the NH, the State employee ID, which is secondary evidence of identity, may also serve as evidence of identity for the State employee if they do not have available primary evidence of identity.

One or more officials of the court-appointed Agency may be authorized to sign on behalf of the Agency (e.g., a welfare office supervisor can sign an application on behalf of a State administrator).

When an Agency employee files an SSN card application on behalf of an individual in the custody of that Agency, document the employee’s authority to act as an agent of the agency by asking to see either:

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  A letter signed by an Agency administrator documenting that the named Agency employee has authority to file for the NH; or

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  An employee identification (ID) card that shows that the applicant is an employee of the Agency that was granted custody as noted on the custody papers.

We must see original or certified court custody documents that give a State agency, or State-licensed agency, custody of the NH. Court custody documents establish the Agency’s relationship, as well as custody and responsibility of the Agency for the individual.

We may accept a photocopy of a document or a computer printout of a record only when:

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  The agency submitting the application is the custodian of the original documents or records, and

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  The individual signing or attesting the application is an employee of the agency with custody of the record.