The DDS case processing system generates disability notices based on coded paragraph identifier input. The DDS is responsible for taking the following actions to prepare the notice:

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  Complete the PDN and any supplemental rationales;

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  Ensure that the forms are signed with an approved electronic signature (a handwritten signature is not required); and

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  Ensure that the DDS electronically dates the PDN upon case closure.

To determine the correct date of the PDN when no date appears:

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  Open the case in eView or the evidence portal (EP);

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  Locate the PDN under Section B – Jurisdictional Documents and Notices (Red) in the Case Documents tab; and

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  Use the date in the “EF Received” column as the date of the PDN.

References:

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  DI 81020.130 Electronic Case Closure

Many disability notices are produced by the SSA computer system based on coded paragraph identifier input. In other situations a manual notice is required when the claim is:

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  denied by the DDS. (personalized paragraphs cannot be merged with the paragraphs on SSA computer system); or

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  allowed and the computer notice is inadequate because the appropriate notice language is not programmed; or

A manual notice may be required for the following initial and reconsideration actions:

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  Disability denial;

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  Partially unfavorable allowances (e.g., unfavorable closed period of disability or unfavorable onset date);

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  Any other adverse decision that requires a personalized explanation

The various types of manual notices include:

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  form notice,

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  exhibit or model letter,

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  dictated letter, and

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  personalized paragraphs.

References:

NL 00603.010, Types of Manual Disability Notices – Title II and Title XVI.

DI 28095.005, Types of Notices