TN 67 (04-26)

GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments - Procedure

When a Third Party Draft Emergency Advanced Payment or Immediate Payment is returned unendorsed to the field office (FO), proceed as follows:

1. 1. 

   Enter the item into the Debt Management System (DMS), coded as an unendorsed returned benefit check, and give the client the receipt (see MS011_03.007). The item will appear on the Field Office Daily Receipt Listing (FODRL).

2. 2. 

   Stamp the draft non-negotiable and cut off the signature in the lower right corner.

3. 3. 

   Attach the draft to the FODRL for review by the remittance supervisor at the end of the day.

4. 4. 

   File the original voided draft with the current Monthly Accountability Report (MAR) supporting documents after tearing or cutting off the authorized signature portion of the draft.

   NOTE: The FO could have a Daily Activity Report, but the certified MAR is scanned and emailed to mailbox ^FM IntCtrl Payment TPPS Contact (FM.IntCtrl.Payment.TPPS.Contact@ssa.gov).

5. 5. 

   Retain the draft copy as long as the FO keeps the MAR, and then destroy it.

For more details, see Returned Drafts and Refunds AIMS 03.05.15.