Reporting

The DDS provides Disability Adjudication (DA) with a Monthly Obligation Report (MOR) of actual and projected obligations for the cost categories reported on the quarterly State Agency Report of Obligation for SSA Disability Programs, SSA-4513. Categories include personnel costs, medical costs, indirect costs, and all other costs. The State categorizes and submits costs as required by SSA. For a description of each reporting category see DI 29506.210.

The DDS reports actual obligations for the most recent month ending and projected obligations for the two subsequent months. For recording and reporting obligations see DI 39506.200. As part of the end of year budget scrub activities, DA will notify the DDS to include three or more months of projected obligations.

The DDS completes and submits their MOR and associated narrative via the electronic MOR website, eMOR, and submits the report directly to staff analysts in DA. DA establishes the due date for the DDS to submit the MOR.

DDSs must submit the monthly eMORs to DA by the 15th of the succeeding month. For example, the October MOR, of any fiscal year, with monthly Actuals thru the end of the month of October is submitted by the 15th of the succeeding month; in this case, a due date of November 15.

Narrative Explanation

A written narrative associated with each MOR submission is required. The DDS should include an explanation for variance between projected and actual obligations and or for costs not previously identified.

The Monthly Obligation Report Analysis Tool (MORAT) shows the difference between the projected and actual obligations for each month. Narrative explanations must be provided for each cost category that exceeds the MOR variance percentage threshold established by DA.

The narrative must provide explanations for new obligational needs in the current fiscal year that was not previously submitted to DA for review. Submitting new obligational needs in the MOR without prior SSA approval does not constitute as an approval. The DDS should notify DA of new cost items or obligational needs via email for review and approval.