SI NY02003.007 Field Office Responsibilities - Initial Claims and Post-eligibility (RTS 371 - 06/2003)

The FO is responsible for timely systems input to direct the retroactive SSI payment to the appropriate State/county agency and for the preparation of the SSA-8125, whenever it is not computer generated. When the system does not send an automated SSA-8125, a manual one is necessary. This usually occurs when the case involves an OTP, a force payment or when a start date record is involved. Mail the manually prepared SSA-8125 to the county address shown in this supplement. Fax a copy of the SSA-8125 to the New York IAR Coordinator at (212) 264-2071..

Situations may arise when the FO is unable to accept the authorization and input the GR code. Examples of such situations include 1. SSI eligible, however, retroactive amount already paid or not due. 2. AFDC (Not N-Segment) or Federally Reimbursed Refugee Payments Case.3. Client failed to apply for SSI benefits.4. Authorization already received from another welfare agency. In the event the authorization is not accepted, it should be returned to the issuing agency.