If a medical source does not provide the requested evidence within
10 days of the HO's initial telephone or fax request or within 15 days
of the HO's initial written request (allowing an additional 5 days for
mailing), HO staff will contact the source (preferably by telephone)
to determine the status of the request. If the ALJ believes that the
source may need additional time to respond to the initial request, he
or she may delay the follow-up contact for an additional 10 days.
If the source does not provide the requested evidence within 10
days after the HO's telephone or fax transmission follow-up, or 15 days
after the HO's written follow-up, HO staff will contact the source again
to determine the status of the source's action on the request.
If the HO's follow-up contact is made by telephone, HO staff will
prepare an RC to document the claim(s) file. The RC must show:
•
The name, position or title, and telephone number of
the HO staff person making the follow-up contact;
•
The name, position or title, and telephone number of
the person contacted;
•
The date of the follow-up contact; and
•
The substance of the telephone
conversation.
If the HO's follow-up is made in writing, HO staff will place a
copy of the written follow-up in the claim(s) file. If the HO's follow-up
is made by fax, HO staff will place a copy of the written follow-up,
cover sheets, and proof of transmission in the claim(s) file.
All follow-up dates must be annotated on the Development screen
in CPMS.