TN 26 (08-24)

GN 00904.215 Responding to Correspondence from Foreign Officials

A. Introduction to correspondence with foreign officials

Designated border offices (DBOs), field offices (FOs), processing centers (PCs), and the Division of International Operations (DIO) receive routine correspondence and diplomatic notes from foreign diplomatic and consular officials. Both types of correspondence are first sent to the Department of State (DOS) and then forwarded to our agency. DOS serves as the official channel for diplomatic communications between the U.S. Government and a foreign government, except for certain military activities. For more information on the types of routine correspondence and diplomatic notes, including exhibits visit DOS' Foreign Affairs Manual Section 5, Chapter 612.

B. Procedure for responding to routine correspondence

Send replies to routine correspondence from foreign diplomatic officials or consular officers directly to the foreign government's embassy or consular office.

NOTE: 

Do not forward the reply to the addressee through DIO.

C. Procedure for responding to diplomatic notes

Route replies to diplomatic notes through DOS.

Attach the original of the reply and one copy of the diplomatic note to an Optional Form 41 (Routing and Transmittal Slip), or other transmittal notice, with the annotation, “For transmission to the address shown.”

Address the routing material to:  

Office of Policy Review and Inter-agency Liaison
Department of State
2201 C Street, N.W.
Washington, D.C. 20520

NOTE: 

Do not route the reply through DIO.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0200904215
GN 00904.215 - Responding to Correspondence from Foreign Officials - 08/26/2024
Batch run: 08/26/2024
Rev:08/26/2024