If you process the claim electronically, record the evidence on the appropriate MCS
screen(s) (for example, Remarks (RMKS), Number Holder Marriage (NMAR), RPOC). For
paper claim(s):
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•
Maintain required evidentiary documents in one of the claims files and annotate in
the REMARK section of the application (or on an SSA-5002 (Report of Contact form)
that the needed evidence is in the other claim file; and
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•
Include the SSN and the system, screen or field which houses the evidentiary information
(for example, NMAR screen in MCS; Evidence (EVID) screen in Shared Processes).
Fully support the adjudicative decision associated with each claim by:
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•
Recording readily available or retrievable electronic documentation in one claim file
with sufficient cross-references to the information in the related file;
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•
Documenting the EVID screen for both claims files with sufficient cross-references
to the applicable information. For Electronic Evidence Documentation see GN 00301.286 and for instructions on completing the EVID screen see MSOM EVID 001.001.
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•
Preparing special determinations for auxiliary spouses (AUXSPO) claims with the marital
information or any other questionable issues needing clarification
NOTE: For instructions for when you can use information on the SSA systems screens as acceptable
proof of a previously established entitlement factor, see GN 01010.038.