All reclamation actions involving only payments issued after January 1, 2014, should
continue to be processed according to policy GN
02408.301. For certain actions, Central Office will reach out to the local field office via
Worktracs and send instructions to take a specific action related to the reconciliation
of a Title XVI reclamation. .
When a Title XVI input for termination of benefits due to death is processed, a NOR
will be sent to the FI for all payments to be reclaimed up to January 1, 2014. For
payments issued prior to January 1, 2014, a request for return of funds will need
to be sent to the FI in certain cases.
NOTE: Check payments are unaffected, as limited payability policy should be followed,
see GN
02401.901.
If the FI responds to the NOR’s E-stop requests on the FS-133 with a full return of
funds, SSA should contact the FI to request for any additional funds received for
payments issued prior to January 1, 2014, to be returned. If the FI has limited their
liability, there is no need to send a notice to the FI, as the FI has no funds to
return. Once the NOR has been sent, an FI has 60 days to respond with a return of
funds or to limit their liability. This information can be found on the claims detail
tab in TCIS.
Process
Title
XVI reclamations involving payments issued prior to January 1, 2014, where the FI
has returned all
funds for the E-stop, as follows:
-
•
Compile a list including the payment amount, payment date, and bank account number
and routing number for payments not included in the NOR which were issued prior to
January 1, 2014, from the date of input for termination due to death. Technicians
may use the templates found in section E. Only include the payments for the current
FI. Do not include payments for any prior FIs. Technicians should follow the policy
and local guidance and procedures to initiate release of notice to the FI to request
the additional payments as a subsequent reclamation request. FIs should be directed
to return full payments via an R15 ACH return and partial payments via a remittance
referencing the SSN to:
SSA - MATPSC
Attn: Remittance Unit Manager
P.O. BOX 3430
Philadelphia, PA 19122
-
•
The FI has 60 days to respond and return the requested funds. Credits received from
the FI will be applied to the record by Central Office. Remittances for full returns
will be posted to the appropriate payment in the payment history (PMTH) segment, and
partial refunds will be posted to the Overpayment Refund Data (OPRR) segment of the
Supplemental Security Record (SSR). No follow up with the FI is necessary.