PCACS LOCATION
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FO ACTION
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REMARKS
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1. AUXRH QUES QUES or
AUXRH TEMP QUES (Megasite "questionable"" location)
DCF: "Q" posted in FOLDER RECONSTRUCTION FIELD
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FO IS ON HOLD FOR A MAXIMUM OF 120 DAYS – Awaiting the folder or duplicate folder from OCO/PSC.
See DI 13015.060 – establish a CDRW (MSOM CDR 001.013 ) control at about 30-day intervals to check for status change in the “FOLDER RECONSTRUCTION”
field.
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Do NOT request the folder through PCACS.
See “NOTE:” in DI 13015.055.
This read indicates that OCO has searched for the folder and could not locate it in
that location. Allow 120 days for this process.
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2. CAVES QUES QUES
(NRC "questionable" location)
DCF: "Q" posted in FOLDER RECONSTRUCTION FIELD
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FO IS ON HOLD FOR A MAXIMUM OF 120 DAYS – Awaiting the folder or duplicate folder from OCO/PSC.
See DI 13015.060 – establish a CDRW (MSOM CDR 001.013 ) control at about 30-day intervals to check for status change in the “FOLDER RECONSTRUCTION”
field.
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Do NOT request the folder through PCACS.
The NRC has searched for the folder and could not locate it in that location. Allow
120 days for this process.
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3. PC 1-6 QUES QUES
(PSC "questionable" location)
DCF: "Q" posted in FOLDER RECONSTRUCTION FIELD
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FO IS ON HOLD FOR A MAXIMUM OF 120 DAYS – Awaiting the folder or duplicate folder from PSC.
See DI 13015.060 – establish a CDRW (MSOM CDR 001.013 ) control at about 30-day intervals to check for status change in the “FOLDER RECONSTRUCTION”
field.
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Do NOT request the folder through PCACS.
The PSC has searched for the folder and could not locate it in that location. Allow
120 days for this process.
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4. WITIHIN 120 DAYS After these “PCACS reads” are updated :
AUXRH QUES QUES -
AUXRH TEMP QUES
CAVES QUES QUES
OR
PC 1-6 QUES QUES
DCF: "L" posted in FOLDER RECONSTRUCTION FIELD
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OCO/PSC is preparing a "DUPLICATE" folder.
TII ONLY: TICKLE for 15 working days when duplicate folder has been updated to the FO on PCACS, proceed per DI 13015.070.
TII/TXVI: TICKLE for 15 working days when duplicate folder has been updated to the FO on PCACS, obtain title XVI folder per
DI
13015.055.
IF FOLDER NOT RECEIVED, Contact OCO/PSC-DRS for current status and tickle file for
receipt per DI 13015.060.
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5. DESTR DEST DEST
(Destroyed)
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NO FO ACTION NECESSARY. The folder has been destroyed.
The PC of jurisdiction will get the alert and is responsible for preparing a duplicate
folder.
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Do NOT request the folder through PCACS.
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6. INTRN FOUT PTRN
(In transit, files out, permanent transfer)
For example, death cases, Age 54 transfers, folder misroute (i.e., wrong PC).
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IN TRANSIT: 0-75 DAYS:
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If PCACS date (LOCDT) is less than 75 days –TICKLE the case for 15 working days and
recheck to see if folder has been received and read in by the new PC.
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If not received in the PC, diary for another 15 working days, recheck status, if no
movement, repeat tickle till folder is receipted in or LOCDT date is more than 75
days.
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If folder is received in PC and PCACS changed accordingly, REQUEST the folder from
the PC through PCACS.
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If PCACS, not updated, proceed to 75 - 119 days.
IN TRANSIT MORE THAN 75 DAYS - UP TO and including the 119th DAY:
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If the TO LOCATION has not changed to the current PC, CALL the PC shown in the TO
LOCATION to see if they have the folder.
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If YES, have them send the folder to your FO.
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If NO, it is their responsibility to start the OCO/PSC lost folder process in accordance
with DI 40525.070 - DI 40525.075 ff.
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At this point - FO has no further action until a Title II or duplicate folder is received.
See DI 13015.060 ff.
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Do NOT request the folder through PCACS while the LOCATION shows INTRN FOUT PTRN. See EXCEPTION under FO Actions.
The folder has been sent to the office shown in the TO LOCATION.
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EXCEPTION: If the folder location shows it to be in transit for more than 119 days, ignore the above steps. Phone the PC shown in the “TO LOCATION” and request the
folder. Tickle for 15 working days for receipt of the folder. Contact the DRS/Module
Manager, if the folder is not received, to start the OCO/PSC lost folder process in
accordance with DI 40525.070 - DI 40525.075 ff.
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7. INTRN FOUT TTRN
(In transit, files out, temporary transfer)
[THIS MEANS THE FOLDER IS BEING SENT TO A LOCATION OTHER THAN A PC, e.g., FO, DDS,
ODAR, etc.]
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Check the office shown in the TO LOCATION.
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If the office shown is YOUR OFFICE, tickle file for 15 working days for receipt of
the folder and wait.
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At the end of the 15 working days, Contact the PC (if folder not received) to determine
status. Depending on response you could be setting another tickle date for receipt
of the file or contacting OCO/PSC for implementation of lost folder process per DI
40525.000 ff.
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If they do not have the folder yet, ask them to forward it when they receive it.
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In "INTRN FOUT TTRN" situations – It is the FO"s responsibility to make sure a title
II folder is received in order to conduct the CDR interview, etc. If necessary the
FO will contact OCO/PSC and have them start the lost folder procedures in DI 40525.070 - DI 40525.075 ff.
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If the date shown in LOCDT is more than a year prior to the current date – contact OCO/PSC and have them start the lost folder procedures
in DI 40525.070-DI 40525.075 ff.
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Do NOT request the folder through PCACS.
The folder has been sent to the office shown in the TO LOCATION.
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8. MOD XX
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NO FO ACTION
The PC of jurisdiction is responsible for sending the folder to the FO.
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Do NOT request the folder through PCACS.
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