Most disability claims are established in the Electronic Disability Collect System (EDCS). For a majority of these claims, the Certified Electronic Folder (CEF) is the agency’s official record. Sometimes, a CEF exclusion exists, so a paper folder must be created for the entire case. (See Certified Electronic Folder (CEF) Exclusions - DI 81010.030, for more information about CEF exclusions). In order to tell what kind of folder has been created for each disability claim, eDib displays PFIs.

PFIs inform case processing components if:

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  The official folder for the current filing is paper or a CEF; and

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  To expect a paper folder for the current filing or a prior filing when the case is transferred.

It is extremely important that the PFIs are set correctly. Receiving offices reject jurisdiction of an electronic case if they do not receive a paper folder within the present number of days established for their office by the Regional Office (RO) when the PFI indicates a paper folder for the current claim is being sent (see Electronic Folder Interface (EFI) Download - DI 81020.005B.).

During the case transfer process, the FO indicates:

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  If the current filing is a CEF or a paper folder; and

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  If there is a prior paper file associated with the current filing.

It is the responsibility of the Disability Determinations Services (DDS) to:

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  Verify the accuracy of the PFI’s at case receipt; and

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  Update the PFIs if they are incorrect or if a paper folder is identified or created at a later stage in the adjudicative process.

The DDS uses PFIs during case receipt to determine whether:

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  The official folder for the case is a CEF or a paper folder; and

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  They can receipt the case immediately or must wait until receiving a paper folder.

DDS should view and update PFIs on the DDS case processing system or on eView.

To update PFIs, use the DDS case processing system and follow local procedures.

Update PFIs when:

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  Adding an EDCS Exclusion to an existing case after DDS case receipt.

  NOTE: DDS updates the PFI upon receipt of the paper folder;

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  Reopening a prior filing per Certified Electronic Folder (CEF) Exclusions - DI 81010.030 and Processing Reopenings - DI 81020.115.

  NOTE: DDS updates the PFI prior to closing the electronic case.

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  Receiving a prior paper folder after DDS case receipt. NOTE: The component with jurisdiction of the electronic folder must update the PPFI as soon as they receive the prior paper folder.