TN 7 (09-02)

RM 01340.050 Requests Which Contain or Make Reference to Money or Money Equivalents

A. Policy

On occasion, individuals send remittances (cash, checks, etc.) to WBDOC. When remittances are received, they must be controlled immediately.

B. Procedure — General

Complete Form SSA-1271, WBDOC Remittance Control Record (Exhibit 13, for each remittance and hand carry to “Cash Control” located in the Correspondence and Exceptions (C&E) Unit.

C. Procedure — Completing Form SSA-1271

Take the following actions when completing Form SSA-1271:

  • Employee Number

  • Date Received

  • Remitter's Name

  • SSN

  • Amount

  • Payee

  • Type Document

  • $

  • Employee number

  • Date received

  • Enter your clerk number.

  • Enter the postmark date if shown, otherwise enter the date shown on the log sheet.

  • Enter the requester's name.

  • Enter the SSN provided.

  • Enter the amount of the remittance.

  • Enter the name shown on the “pay to the order of” line on the check or money order, e.g., SSA, IRS, etc.

  • Enter the form number received with the remittance. Enter “none” if related forms were not received.

  • Leave blank.

  • Leave blank.

  • Leave blank.

D. Procedure — How to handle remittances

  • All remittances (cash, checks, money orders, etc.) must be handled as soon as they are detected.

  • If a remittance is received and is not addressed to WBDOC or another SSA component, replace the contents in the envelope including the remittance, reseal the envelope and place in tray marked “Misdelivered” located at the 7004 control.

    REMINDER: Do not write on the envelope of misdelivered mail.

  • If a remittance is received addressed to WBDOC or another SSA component, immediately prepare Form SSA-1271.

  • Hand carry the form, the envelope and any related documents received with the check to cash control.

E. Procedure — Form SSA-7050 received with a check

Form SSA-7050, Request for Itemized Statement of Earnings is received with a check or money order.

1. Photocopies

  • Make two photocopies of both the Form SSA-7050 and the check or money order that were received.

  • Hand carry the original Form SSA-7050 and the original check, plus one photocopy of Form SSA-7050 and a photocopy of the check to cash control.

  • Forward the second photocopy of the Form SSA-7050 and photocopy of the check to DERO under cover of Form SSA-2543, Request for DERO Action. Check box 3.

2. Correspondence Received With/Without SSA-7004-SM-OP1

Correspondence received with or without Form SSA-7004-SM-OP1 mentions enclosed money or equivalent, but no money received take the following actions:

  • Hand -carry the request to the supervisor for an initialed note stating “Request indicates money enclosed, no money is enclosed”.

  • Annotate “Processed Original” on the front of the original request.

  • Photocopy the original, staple the copy to the correspondence and the note from the supervisor and forward to DERO under cover of Form SSA-2543. Check box 6.

  • Sort the original request for data entry.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0101340050
RM 01340.050 - Requests Which Contain or Make Reference to Money or Money Equivalents - 04/24/2013
Batch run: 04/24/2013
Rev:04/24/2013