TN 1 (02-09)

RM 02019.009 Verify and Release Requests for Copies of Non-Program Employer Reports

The Division of Earnings Records Operations’ (DERO) Modules receives acceptable non-program requests for employer reports.

A. Verify the folder for all necessary information

  • SSA-6629

  • ERQY

  • Employer request

  • Correct microprints for requested year (s)

  • Any other pertinent information

1. If the folder has missing information or incorrect information was provided

  • Return folder to Earnings Finance and Enumeration Unit (EFEU) with an explanation

  • Move case on MICES

2. If the folder contains all necessary information

  • Prepare cover notice (see RM 01455.001 for certified copy request)

  • Address envelope for mailing

  • Enclose cover notice, microprints, and original correspondence

  • Forward envelope via first class or parcel mail (see RM 05012.001 and RM 05011.001) unless special arrangements are requested

  • Update Form SSA-6629

  • Release case for mailing

  • Close case on MICES

B. Requests for Lag Year Earnings (current year and one (1) preceding year)

  • Lag earnings not available (see RM 01473.011 and RM 01487.015)

  • Annotate Remarks screen in MICES “Lag Year request”

  • Close case on MICES

C. Overpayment reports

1. Determine the amount of overpayment

  • An initial fee of $30.00 is charged for each report (available or not available)

  • The tolerance for refunds is $2.50

2. Prepare two refund notices and forward:

  • One to the requester and,

  • One to the Division of Finance

NOTE: If Program-Related request is received with payment, follow instructions in RM 02019.007.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0102019009
RM 02019.009 - Verify and Release Requests for Copies of Non-Program Employer Reports - 01/24/2011
Batch run: 01/24/2011
Rev:01/24/2011