TN 8 (08-84)

RM 02031.003 Receipt and Control of Duplicate Wage Offset Listings — 1864 (DEO-ERB)

  1. Receive the following listings which are needed to investigate duplicate items:

    1. OFFSET DUPLICATE POSTED ITEMS LIST

      1. This listing contains exact duplicate original or exact duplicate corrected wage items for which an offset item was generated.

      2. It will list only the first l,000 exact duplicate wage items of each report for which an offset item was generated. However, it will give the grand total of items, total FICA wages, and total of wages, tips, and other compensation.

      3. This listing is to be used as a work copy to review the correctness of the offsets generated (Reference RM 02031.004).

    2. DUPLICATE POSTED ITEMS LIST

      1. This listing contains duplicate items that were identified but an offset was not electronically generated due to their questionable nature.

      2. It will list only the first l,000 duplicate items of each report. However, it will give the total of items and earnings involved.

      3. This listing is to be used as a work copy to investigate these cases and make any necessary adjustments (Reference RM 02031.005 thru RM 02031.008).

    3. EXACT DUPLICATE REPORT INFORMATIONAL LIST

      1. This listing contains offset data of exact duplicate employer reports.

      2. The listing is to be used as a reference document to verify that offsets have, in fact, been made for exact duplicate items under the related exact duplicate reports listed.

      3. The following information will be listed for each report identified.

        1. Employer Identification Number

        2. Establishment Number

        3. Type of Report (Blank, B or G)

        4. Tax Year

        5. Microfilm Reference Number

        6. Total Number of Employee Items Processed

        7. Total Earnings Processed

        8. Total Number of Employee Items Offset

        9. Total Earnings Offset

      4. Establish a chronological reference file for the listing.

      5. Retain this listing for three years, then arrange to have it destroyed.

    4. DUPLICATE WAGE EMPLOYER REPORT INFORMATION LISTING

      1. This listing contains the processed employer report information extracted from the Report Employer Listing (REL) Microfilm for the wage items that were identified under the exact duplicate wage offset program.

      2. This listing is prepared to eliminate the need of having to scout to the REL.

      3. The listing will reflect employer report data processed for the current and prior years depending on the consolidated and current REL information available.

  2. Separate the work copy lists in RM 02031.003A.1 and RM 02031.003A.2, above into convenient work size segments.

  3. Separate the Duplicate Wage Employer Report Information Listing as required.

  4. Prepare a control sheet for each listing in B above containing the following information for each segment to be issued.

    1. Page number(s) issued.

    2. Date listing issued.

    3. Clerk identification.

    4. Date listing returned by clerk.

    5. Date issued for review.

    6. Review clerk identification.

    7. Date listing completed.

  5. Issue the listings segments from RM 02031.003B above, and update the control sheet.

  6. Work the listings segments in accordance with the instructions contained in RM 02031.004 thru RM 02031.008, as appropriate.

  7. Receive investigated and annotated lists and any related internal adjustment forms and/or flag cards. Update the control record.

  8. Issue the lists for review as required and update the control sheet.

  9. Upon completion of review, update the control sheet and distribute the material as follows:

    1. Release the related adjustments and flag cards to the blocking desk.

    2. Accumulate and forward informational notices to the State Reconciliation and Adjustments Branch.

    3. Place the related work copy lists in a file to be maintained for two years.

    4. Destroy the Duplicate Wage Employer Report Listing.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0102031003
RM 02031.003 - Receipt and Control of Duplicate Wage Offset Listings -- 1864 (DEO-ERB) - 06/18/2013
Batch run: 06/18/2013
Rev:06/18/2013