TN 6 (12-88)

RM 02263.001 How to Use Form SSA-7023 to Cross-Refer Employer Reports

A. Glossary of Terms

Term Meaning
BDTS Batch Data Transmission System
COR EIN Correct Employer Identification Number
ERARIA Employer Report Annual Report Items Added
INC EIN Incorrect Employer Identification Number
MB Master Block
MM/DD Month/Day
MRN Microfilm Reference Number
NCC National Computer Center
QTR Quarter
RCL Report Card List
REL Report Employer List
RTS Return to Stock
TY Tax Year
UN Unit
YR Year

B. Exhibit


Form SSA-7023

C. Procedure

Prepare a form SSA-7023 whenever the report in question cannot be located and you determine that the report is on film (RCL, REL) under an EIN not assigned to your employer.

NOTE:Do not prepare a form SSA-7023 unless the procedure you are following tells you to do so.

This chart:

  • identifies each field and,

  • tells how to complete each field.

KEY:The Field Number is the number of the field in the exhibit above.

Field# Field Name Complete by writing...
 1 Incorrect EIN the nine-digit EIN that the report was incorrectly processed under.
 2 Correct EIN the nine-digit EIN that the report should have been processed under.
NOTE:If the correct EIN is an inactive IRD, convert the EIN as follows:
Inactive IRD-change to-Active IRD
  12          13
  32          34
  33          31
Also, change the first digit of the employer serial number from 0 (inactive) to 4 (active). For IRD 12 (only) change it from 1 (inactive) to 5 (active). See samples below:
FROM        TO
12-0158701    13-4158701
12-1158701    13-5158701
32-0158701    34-4158701
33-0158701    31-4158701
3 Period the last two digits of the tax year. Show 03, 06, 09 or 12 for quarterly reports (March, June, September or December).
4 MRN the eleven-digit MRN.
NOTE:For quarterly reports show the four-digit MB and the two-digit unit number.
5 Clerk Number your clerk number.
6 Branch the abbreviation of your branch.
7 Date the date you completed the form.

After completing and reviewing the form, send it to:


    Data Processing Branch
    3-G-17 NB Metro West

To Link to this section - Use this URL:
RM 02263.001 - How to Use Form SSA-7023 to Cross-Refer Employer Reports - 02/09/1999
Batch run: 06/20/2013