TN 6 (12-88)

RM 02263.005 Control, Key, Output and Transmit Job ERARIA — Procedure

Forms SSA-7023 must be controlled, keyed, output and transmitted the first week of each month.

Follow these steps for job ERARIA.

NOTE:C=Control, K=Keyer and CO=Console Operator in the chart below.

StepAREA ACTION

1

C

 

Receive, batch and assign the work to keyers as necessary.

 

2

K

 
  • Key job name ERARIA and batch identifier

  • Key the work as follows:

 
   
PROMPTKEY...

INC EIN

the nine-digit incorrect EIN.

COR EIN

the nine-digit correct EIN.

YR

the last two digits of the tax year.

 

NOTE:

 

IF TY is...       THEN...

 

1978 or later    the last prompt will be MRN.

 

before 1978    the last prompts will be QTR, MB and UN.

MRN

the eleven-digit MRN.

QTR

03, 06, 09 or 12 for March, June, September or December.

MB

the four-digit MB.

UN

the two-digit UN.

 

3

CO

 

Output the work the first week of each month as follows:

  • prepare the header label by keying “ERAHRD, 1” and skip.

  • key the current MM/DD/YY to create the header record.

  • key job “SUPER, ERAROT” to output the batches.

  • prepare the trailer record by keying “ERARTL, 1” and skip.

  • key the item count to create the trailer record. This is a six-position left zero field.

 

4

CO

 

Prepare the tape label, form SSA-1975 in accordance with subsection C. below.

 

5

CO

 
  • Create a backup tape before purging.

  • Prepare tape transmittals for control, backup and PMTT.
    RTS in 10 working days.

  • Hand carry the tape to PMTT for transmission to the NCC.

 

6

C

 
  • Destroy the SSA-7023's one month after keying.

  • Return incomplete/incorrect SSA-7023's to the originating office under cover of an explanatory HEW-30.

 

Exhibit