TN 7 (07-89)

RM 02270.015 How to Prepare Form SSA-4049, Case Control Log

A. Introduction

Form SSA-4049 contains data for entry into computerized control system. Part I is used for initial entry, Part II for in process and Part III for now corrected (posted) entries.

B. Exhibit

C. Procedure

KEY : Part and Field #is part and field in exhibit above. Complete by writing:

1. PART I

Field #

1

Nine-digit Federal and/or State EIN.

2

  • One or more of following codes:

 
  •  

    R1=Boston

R6=Dallas

 
  •  

    R2=New York

R7=Kansas City

 
  •  

    R3=Philadelphia

R8=Denver

 
  •  

    R4=Atlanta

R9=San Francisco

 
  •  

    R5=Chicago

R0=Seattle

 
  • Four-digit establishment number used by a company reporting under an establishment reporting plan.

    NOTE : Region may also be shown as R6A or R6B etc. This indicates ERIS is working on two reports for Dallas region for same employer for same year but for different problems.

  • REIN-means action reinstating from suspense has been initiated in OCRO.

3

last two digits of tax year(s) and/or quarter being investigated.

  •  

    EXAMPLE : 1982=82

           June 1975=06/75

           1982-1985=1982,1983,1984,1985

           on separate lines.

4

  • an abbreviated version of employer name.

  • a cross-reference EIN to another EIN in SEL.

5

Date inquiry was received in OCRO.

6

Any one of nine predetermined numbered codes that apply to case. See codes below:

 
  •  

    0=excess credits

5=on REL non FICA

 
  •  

    1=on REL not posted

6=other

 
  •  

    2=not on REL not posted

7=suspense (reinstate)

 
  •  

    3=JV'D report

8=dupe posting

 
  •  

    4=adjustments

7

Number of employees involved if known.

2. PART II

1 Date of first response.

2

Location and/or status of report. See codes and meanings below:

  • ADJ IN PROCESS OCRO has initiated internal adjustments to clerically correct a report problem.

  • DEVELOPMENT A request for additional information to aid in determining corrective action or additional source material needed is not yet available.

  • INVESTIGATE An investigation is underway (letters in parenthesis are DEEA internal controls).

  • NEG RESP OCRO did not get information it needed to resolve case.

  • RPT IN PROCESS A delinquent report has been received and placed into processing.

  • RESUB REQ The employer has been requested directly by OCRO or R/O to resubmit report in question.

3 Date that case went into this location.

3. PART III

1 Batch number of report.
2 Date of expected posting cycle.
3 Date case was resolved.

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0102270015
RM 02270.015 - How to Prepare Form SSA-4049, Case Control Log - 02/17/1994
Batch run: 02/17/1994
Rev:02/17/1994