TN 7 (07-89)

RM 02270.020 Control Sensitive Employer Reports - Procedure

Control reports via a computer system by following the steps below.

STEP ACTION

1

  • Start computer by turning screen on. A cursor should appear in top left corner and INTR in lower left corner. ALL CAPS key should be down and lit on keyboard.

  • Turn printer on and make sure POWER and ON-LINE buttons are lit.

  • Using Northern Telecom Data unit do the following:

    1. 1. 

      Press DNkey - you should hear a dial tone.

    2. 2. 

      Press the AUTO DIALkey (pre-set number) or dial 9-760-1950.

    3. 3. 

      Press the RESOURCEkey after you hear a high pitched tone. Connect light should appear. Prompts will be as follows:

NOTE: You can press either return (rtn) or enter key.

 
PROMPT TYPE

#

C or W(rtn). Be sure to use W if you are printing a report.

CENTER

MM (rtn).

SUBS

GPS (rtn).

ID

UDS963 (password) DOWS (rtn).

 

NOTE: Word behind UDS963 is your password for the month. Password is received from OSS Management Assistant each month. Words CENTER, SUBS and ID should always appear in caps. If at any time they are shown in lower case keep pressing RETURN key until you see GOODBYE. Restart system. If you have signed on correctly you should see a !. To sign off type OFF beside the !and press return.

2

To initially enter cases in system, follow these instructions:

NOTE: Enter information from Part I of form SSA-4049.

 
PROMPT TYPE

!

DEOP 12 (rtn).

ENTER TYPE OF RECORD

1 (in-process) or 3 (lost reports) (rtn).

ENTER EIN

Nine-digit EIN (rtn).

ENTER ESTABLISHMENT #OR PRU

Rand digit that corresponds to your region (e.g. R1=Boston) and PRU or ESTABLISHMENT #when applicable.

 

NOTE: More than one establishment number for 1 year will be entered separately. If type of record entered was a 3, two asterisks will automatically be generated in this field (you will not see them). Prompt ENTER EIN and ENTER TAX YEAR will appear. Prompt ENTER ESTABLISHMENT #or PRU will be omitted.

ENTER TAX YEAR

Last two digits of year for annual reports. For quarterly reports type two digits of quarter (03, 06, 09 or 12) followed by a slash and year (e.g. 12/77). (rtn).

EMPLOYER NAME

Up to 30 characters including spaces (rtn).

 

NOTE: If entering a Federal EIN related to a State EIN, enter abbreviated employer name and State EIN. If entering a State EIN related to a Federal EIN, enter abbreviated employer name and Federal EIN. If entering a Cross-Reference EIN, enter abbreviated employer name and Cross-Reference EIN. Word “SEE” should precede related or Cross-Reference EIN.

DATE OCRO RECEIVED SENSITIVE CASE (ENTER MM/DD/YY)

Month, day and year case was received. This is an eight-position must-fill field including slashes (e.g. 01/01/88) (rtn).

ISSUE ENTER 0-8 OR ENTER 9 IF YOU NEED HELP

One digit that corresponds to your case (rtn).

# OF EMPLOYEES ON REPORT

Up to six digits if known (rtn). If number is not known, press return.

DATE OF FIRST RESPONSE

Month, day and year of first response. (e.g., 05/01 /89.

ENTER LOCATION

Up to 115 Characters. This field tells the status of case. (e.g., INVESTIGATE RPT IN PROC etc.).

DATE RECEIVED IN LOCATION

Month, day and year case was placed in location (e.g., 01/10/89) (rtn).

MORE INQUIRIES? ANSWER Y OR N

Y or N (rtn).

 

NOTE: If your case had both a Federal and a State EIN, you would now start over. Enter State EIN and same information as previously entered for Federal EIN.

 

EXCEPTION: Enter Federal EIN when you get prompt EMPLOYER NAME.

3

To update and track cases previously entered follow chart below. Type information exactly as you initially entered into system or you will get an error message.

 
PROMPT TYPE

!

DEOP 23 (rtn).

ENTER EIN

EIN exactly as you initially entered it in the system (rtn).

ENTER ESTABLISHMENT #OR PRU

Same information as initially entered (rtn).

ENTER TAX YEAR

Same information as initially entered (rtn).

 

NOTE: Information will print on screen/printer showing what was entered initially in system.

ENTER #FOR ITEM TO UPDATE

0 through 18. See codes below:

 

0=None

1=Employer Name

2=Location

3=Date in Location

4=Date Received in OCRO

5=Issue

6=Action

7=Number of Employees

8=Batch

9=Beginning MRN

10=Ending MRN

11=Expected Posting Run

12=Date Validated

13=Revised Posting Date

15=Date Released from ERIS

16=Negative Response

17=Date of Negative Response

18=Display List of Items

MORE UPDATES ? ANSWER Y OR N

Y or N (rtn)

4

To query system, follow chart below:

NOTE: This program is designed to show latest information entered under DEOP12 or DEOP23 for a particular case. Only lastupdated information will print. Information you request mustbe exactly as entered into data base. You can make nochanges in this program; it is informational only.

 
PROMPT TYPE

!

DEOP 32 (rtn).

ENTER 1 IF YOU WANT TO QUERY USING EIN ENTER 2 IF YOU WANT TO QUERY USING EMPLOYER NAME

1 or 2 (rtn).

ENTER EIN

Nine-digit EIN (rtn).

ENTER ESTABLISHMENT # OR PRU

Region #and if applicable establishment # or PRU (rtn).

ENTER TAX YEAR

Last two digits of tax year. Type 03, 06, 09 or 12 and last two digits of tax year for quarterly reports. Enter each tax year or quarter separately.

MORE INQUIRIES ? ANSWER Y OR N

Y or N (rtn).

5

To change or delete any case already in system follow chart below:

 
PROMPT TYPE

!

R2 (rtn).

 

FOR DFRT. (rtn).

 

If EIN, Region and/or Estab #and years as currently on data base (rtn).

 

PRINT ENAME (rtn).

 

NOTE: Employer name will show so you can verify that EIN data you entered is case you want.

 

P2 (rtn).

 

CHANGE EIN TO      AND PRINT (rtn).

1 RECORDS CHANGED

EXIT (rtn).

6

To obtain a printed list of cases in a specific location, follow chart below:

 
PROMPT TYPE

!

DO DEOLOC (rtn).

ENTER LOCATION FOR REPORT

Any of location fields found at beginning of SEL (rtn).

7

If you would like a list of all reports for a definite posting cycle (POSTC), follow the chart below:

 
PROMPT TYPE

!

DO POST.JB (rtn).

!

OFF (rtn).

 

NOTE: This job is run at a low priority and takes at least 2 days to complete.

!

INQUIRE ALL (rtn) LOOK FOR OUT $ COMPLETE MESSAGE

!

LIMIT LINES: 250,000 (rtn).

!

LIMIT GROWTH: 60,000 (rtn).

!

PRODUCE POST.RP (to print listing).

8

DO DEORUN - This is the job you run to get an updated SEL. There are two options to running this list, the overnight BATCH JOB and one to print immediately. To run overnight job, enter:

 
PROMPT TYPE

!

DO DEORUN.JB (rtn).

!

OFF (rtn).

 

NOTE: You will see a line of data similiar to: GPS33632 DEORUN-PNC/LIB$49443 3019342817!Run job next morning by following step 1. In step 1 type a W instead of C and follow chart below.

!

INQUIRE, ALL (RTN).

 

NOTE: If screen displays OUT$QUEUED job is not complete. You can also inquire by typing INQUIRE and number that was displayed after PNC/LIB$ above. If it is complete you will see a line stating 49443 OUT$COMPLETED.

!

LIMIT LINES: 250,000 (rtn).

!

LIMIT GROWTH: 60,000 (rtn).

!

DO LISDEO (rtn).

!

DO DEORUN - no. JB (rtn) to print immediately.

9

DO DEOPUR.JB To purge cases up toa certain date follow step 1 except enter a W instead of C. Also, follow chart below:

 
PROMPT TYPE

!

DO DEOPUR.JB (rtn) to run job overnight.

!

OFF (rtn).

!

INQUIRE ALL.LOOK FOR OUT $ COMPLETE MESSAGE (rtn).

!

LIMIT LINES: 250,000 (rtn).

!

LIMIT GROWTH: 60,000 (rtn).

!

PRODUCE DELDEO (to print listing of cases deleted) (rtn).

 

NOTE: When instructed by management to produce Management Information listings, steps 6 through 9 should be followed. These steps are for the purpose of management information and printing of monthly Sensitive Employer Report only.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0102270020
RM 02270.020 - Control Sensitive Employer Reports - Procedure - 02/08/1999
Batch run: 02/08/1999
Rev:02/08/1999