TN 7 (07-89)

RM 02270.040 Track Sensitive Employer Reports and Adjustments

A. Introduction

Track reports and adjustments until employee items become posted to individual earnings records.

B. Exhibit

G-RM 02270.040B

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C. Procedure

Annotate form SSA-4066 by following the steps below.

STEPACTION

1

Annotate Part I of tracking sheet with:

  • employer's name

  • current date

  • EIN

  • tax year(s) involved

  • a check mark in appropriate box for expedite, normal (accord) or deleted cases.

2

Complete Part II by placing a check mark in box indicating:

  • type of corrective form prepared

  • whether mag media or a reinstatement is involved.

3

Complete Part III by checking blocking books located in Central Control area of EPB for your EIN. Annotate following information:

  • preparation date

  • blocking date

  • block number

  • date it was transmitted back to OCRO

  • batch numbers assigned

  • DOC that keyed work.

NOTE: Information in blocking books concerns adjustments. If you are involved with a report, this information is provided by DOC via a telephone call.

If case involves mag media then:

  • check PETAL list and annotate TLCN

  • place a check mark in box indicating non-receipt, resubmittal, returned or in-process

  • show age of case and when it was completed.

4

Using information from Part III, reference balancing batch control sheet to track work through balancing. Complete Part IV by writing:

  • date schedules were received in balancing and clerk number of person assigned to do balancing

  • date and number of employers/employees involved from LAAD listing

  • date balancing was started and completed

  • date(s) of first time and continuing keying

  • date and employers/employees involved in batch released from keying

  • any pertinent remarks.

5

Call Validation Branch and complete Part V by writing:

  • date batch was received in validation

  • purge batch number assigned by validation

  • run number of batch

  • date batch was released for posting.

6

When corrective action has been posted to earnings record, complete Part VI by writing:

  • posted run date

  • date of DEQY showing postings.

NOTE: It generally takes 3-6 months for a report to post and 12-18 months for an adjustment to post.

7

Complete Part VII by showing initials and date of clerks doing initial and followup tracking.

8

Check to see if adjustments deleted from balancing operation were reblocked. Prepare an adjustment if it was not reblocked or never blocked initially.

Check DOC list for reports they processed/deleted or CATER list if a report does not post:

  • get microfilm range number and EARED batch number for reports that were processed

  • call the Validation Branch to determine expected posting date

  • reorder DEQY's until postings appear

  • reprocess reports that were deleted.


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