TN 5 (09-82)

RM 03146.010 Maintain the Trust Fund Ledgers and Prepare the Trust Fund Certification Letter

  1. Receive the Trust Fund Statistics Listing (See RM 03146.099A).

  2. Transcribe the information on these sysouts onto the appropriate type of ledger in the appropriate columns. (See RM 03146.099C, 1-5).

    1. The ledgers are kept by accounting quarter, which should be annotated on each sheet. It refers to the quarter of the year for which the employer prepared his tax return. The first quarter represents the months January, February and March; the second April, May, and June; the third, July, August and September; and the fourth, October, November, and December.

      1. The accounting quarter consists of two digits, the first being the last digit of the year; e.g, 1981 is 1.

      2. The second digit refers to the quarter and is assigned as follows:

        First

        3

        Second

        6

        Third

        9

        Fourth

        2

      3. Thus the second quarter of 1982 is annotated 2/6.

    2. Each type of employment has its own form.

Employment TypeForm
  
RegularSSA-7775 (Formerly CO-8027)
TipsSSA-7776 (Formerly CO08027a)
Self-EmploymentSSA-7777 (Formerly CO-8027b)
Agriculture SSA-7778 (Formerly CO-8027c)
MilitarySSA-7779 (Formerly CO-8027d)

NOTE: There was a Military Shipment Control Record, form CO 8027e; it was obsoleted prior to renumbering the other forms.

  1. Note the run number and date on the appropriate form.

  2. When all the ledgers have been prepared, post the totals of each tax rate period for each type of employment.

  3. Cross add these totals on the ledger and compare the resultant totals with those on the Trust Fund Statistics Listing.

    1. If the totals do not agree, repeat A-D above and find the mistake.

    2. When the totals agree enter them in the grand total in the “To Date” column, add them (as negative numbers if they are credits) to the totals shown in the previous “To Date” total and post the new total in the Operation 16 Totals “To Date” column of the Recap for Accounting Purposes, form SSA-7780 (Formerly CO-8027f). (See RM 03146.099C6). Transcribe the current runs totals into the “Today” column of the form SSA-7780.

  4. When the Pacific Maritime Association Letter is received, enter its totals on the SSA-7780 and the Quarterly Recap for Trust Fund Letter, SSA-7781 (Formerly CO-8027g). (See RM 03146.099C7).

  5. When the IRS 941T data is received, enter the Interim Wage Data and the Tips Deemed as wages on the forms SSA-7780 and SSA-7781.

  6. At the close of the quarter, enter the totals for each type of employment, by tax rate year, on the SSA-7781. Balance the various totals on form SSA-7780 and compare the Grand Total to that on the SSA-7781. If the totals do not balance, recompute until the error is found and they do.

  7. When they do balance, prepare the trust fund letter, entering the ledger data in the draft form using the language and formats shown in RM 03146.099D.

  8. Type the letter in final, have it signed, make 14 copies, and forward them as follows:

    1. Treasury Department, original and 3 copies, with receipt card.

    2. Federal Reserve System, 1 copy, with receipt card.

    3. Office of Research and Statistics, Washington, D.C., 1 copy with receipt card.

    4. Officer of the Actuary, OP, 3 copies.

    5. Director, OEER, OSR, 1 copy.

    6. Director, ORS, OP, 2 copies

    7. For file, 1 copy.

    8. Chief Actuary, Office of the Actuary, 1 copy.

    9. Director, OSD, OSI, 1 copy.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0103146010
RM 03146.010 - Maintain the Trust Fund Ledgers and Prepare the Trust Fund Certification Letter - 03/01/1999
Batch run: 01/27/2009
Rev:03/01/1999