TN 3 (06-07)

RM 03202.002 Narrative—Clerical Processing of Forms 5500 (Schedule SSA)


The following is the procedure for processing Form 5500 (Schedule SSA).

  1. 1. 

    Plan Administrator files with the Internal Revenue Service (IRS) a Schedule SSA, with Form 5500, “Annual Return/Report of Employee Benefit Plan”, identifying employees who left employment covered by the plan but who have vested rights to future pension benefits.

  2. 2. 

    Under ERISA, IRS provides a copy of the non-processable Schedule SSAs to SSA’s Wilkes Barre Direct Operations Center (WBDOC) in Wilkes Barre, Pennsylvania.

  3. 3. 

    The WBDOC screens, microfilms, and keys data from the Schedule SSA.

  4. 4. 

    SSA data keyed at the WBDOC is received in Central Office (CO). The name and SSN data is verified to the NUMIDENT, and the data entered on an Employee Master File.

  5. 5. 

    Under EFAST, SSA receives Form 5500 and Schedule SSA data from Department of Labor’s (DOL) contractor, National Computing Services (NCS). Computer scannable IRS Forms 5500 and Schedules SSA are collected and processed by NCS. The data is then transmitted to SSA electronically.

  6. 6. 

    Under EFAST, any f that NCS are unable to scan are forwarded to WBDOC for manual processing.

  7. 7. 

    SSA receives quarterly files from IRS under ERISA and DOL/NCS under EFAST that identifies plan changes such as moving the administration of one plan to another or any other plan changes.

  8. 8. 

    Individuals identified in these matches are notified of pension plan eligibility reflecting data on the Employee Master File by an ERISA notice (Form L99-C1).

  9. 9. 

    Correspondence received in CO concerning ERISA is directed to an Office of Central Operations (OCO) correspondence group for handling.

  10. 10. 

    Data about the termination or mergers of pension plans is provided to CO by the Pension Benefits Guaranty Corporation (PBGC) for SSA’s pension plan address files.

  11. 11. 

    The IRS provides Employer Identification Number (EIN) redirected information. Under EFAST, the IRS does not provide redirected information.

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RM 03202.002 - Narrative—Clerical Processing of Forms 5500 (Schedule SSA) - 09/16/2016
Batch run: 09/16/2016