TN 11 (09-87)

RM 03809.034 Scouting for Missing SEI Items

  1. If the IRD can be determined, check the Data Self-Employment Microfilm (DSEM) for a report under the IRD and name in which the return was filed for the year in question. Refer to RM 04600ff. for information and special scouting instructions for the DSEM. If a:

    1. MISSING ITEM(S) IS LISTED AND THE SEI IS IN AGREEMENT:

      1. Reinstate the item(s) per RM 04600 ff. (if not previously reinstated) and all identically reported suspense items, including those for non-alleged periods.

        NOTE: Be sure to reinstate earnings to a name already established on the Numident record. If there are any questions as to whether the earnings will reinstate (i.e., Name and SSN in suspense are correct and should have posted originally), secure a Numident to verify the name established on our records. If a Numident record is not established, initiate action to reestablish the Numident record per RM 00700 ff.

      2. Enter all reinstated item(s) on the SSA-7009.

      3. Complete the “Remarks” column of the SSA-7009 to show how the item(s) was reported, the date, and any form number prepared to reinstate the item(s).

    2. MISSING ITEM(S) IS LISTED AND THE SEI IS NOT IN AGREEMENT:

      NOTE: This category includes items with SE codes of “RT” , “EX”, or “TL” in which an amount of SEI is not shown.

      1. Obtain a copy of the schedule SEI or SEF and attach it to the case.

      2. Enter a notation in the “Remarks” column of the SSA-7009 referring to the copy.

      3. Check the status of an “RT” item and enter the pertinent information in the “Remarks” column of the SSA-7009.

    3. MISSING ITEM IS NOT LISTED.

      Search all SEI microfilms processed subsequent to the latest available DSEM. If the item is:

      1. Located and was reported correctly, enter the item on the SSA-7009 with a notation “Will Post”.

      2. Located but was reported incorrectly, prepare a “Lag” reinstatement (SSA-7086, SE Reinstatement Form).

      3. Not located, enter “NR” in the “Amounts Reported” column of the SSA-7009.

  2. If the IRD cannot be determined, check the Reject Listing for the missing SE item as follows:

    1. If the area number of the SSN used is a possible number, check the reject listing under the SSN's furnished.

    2. If the area number of the SSN used is an impossible number, check the impossible area reject listing under the wage earner's name.

    3. If a missing item(s) is:

      1. Listed on the reject listing and the SEI is in agreement, apply the instructions in A.1.a.-c. above.

      2. Listed on the reject listing and the SEI is not in agreement, apply the instructions in A.2.a.-c. above.

      3. Not listed on the reject listing, enter “NR” in the “Amounts Reported” column of the SSA-7009.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0103809034
RM 03809.034 - Scouting for Missing SEI Items - 03/02/1999
Batch run: 01/27/2009
Rev:03/02/1999