TN 11 (09-87)
Because of the impact that incorrect or illegible information may have on balancing
earnings on the SSA-7009 and furnishing earnings information to the public, extreme
care should be taken to ensure that information is transcribed from the correct earnings
For each period required, legibly transcribe all information in red to the appropriate
spaces on the SSA-7009. Apply the specific instructions in C. and D. below for entries
to be made on the SSA-7009.
NOTE: Do not retranscribe any item shown on previously prepared Forms SSA-7009.
Complete the reverse side of the SSA-7009 per the following specific instructions:
In the “Employer or SE identification” column, enter the IRD portion on the first line and the serial portion on the second.
Enter a “dash” in place of each illegible digit.
Place an “x” over each missing digit.
Where either a “dash” or an “x” is entered, also enter “IL” in the EIN column.
If a “T” is shown next to the EIN on the earnings record, enter “Tips” immediately after the IRD position of the EIN.
NOTE: If the same employer reported both regular and tip wages for the same period, list
the EIN twice and prepare separate entries for each.
If an “H” (Household) is shown in the space provided for the establishment number on the earnings
record, enter the letter “H” immediately after the IRD position of the EIN.
In the “name and address” column, enter the name and address of the identified employer. If the EIN is to be
entered repetitively, enter only the employer's name in this column for each repetitive
appearance of the EIN.
Enter the name and address of the identified employer if the IRD portion of the EIN
is “69” (State and local employer) and a different establishment number is shown for the
If the IRD portion of the EIN is “79” (employee reported tips), no entries are made in the “Name and Address” column.
Enter the amount reported, the period and, if other than a “1,” the entry code in the appropriate columns.
If an annual agriculture item is involved, line through the pre-printed quarters and
enter the reporting year and “AG” in the column headed “period.”
For the first item transcribed for each EIN, enter the Microfilm Reference Number
or Master Block, Unit and Sequence or Page Numbers in the appropriate spaces.
NOTE: Listings prior to 1950 will usually have only a page number.
Enter the establishment number shown on the earnings record in the appropriate space
for the first item transcribed for each employer. Thereafter, only enter the establishment
number when it is different from the number previously transcribed.
If earnings items from delinquent or correctional reports are involved, enter in the
“PC” column, the appropriate posting cycles, posting year or accounting quarter in which
the item was posted.
In the “Allegation or Manner of Reporting—Remarks” column, make entries per the following instructions:
MANNER OF REPORTING SCOUTING OR CORRECTION ACTION INVOLVED—If the SSN and/or employee
name is different from the established SSN and name reflected on the front of the
SSA-7009, enter the SSN and/or name exactly as shown on the wage report or suspense
file. Use ditto (“) marks to indicate identical names for all except the first earnings
item on each page of the Form SSA-7009.
EXPLANATORY REMARKS REQUIRED—Use this column to explain the reasons for taking a specific
action or to explain any unusual circumstances associated with the case.
In the “Employer or SE identification” column, enter the IRD on the first line and the quarters of coverage pattern on the
In the “name and address” column, enter the name and address of the individual. Also show the nature of business
if this information is readily available. If the SE is to be entered repetitively,
enter only the individual's name for each repetitive appearance.
Enter the amount of SEI in the “amounts reported” column.
Line through the pre-printed quarters and enter the reporting year in the “period” column.
Enter the entry code, if other than “1”, in the “entry code” column.
For periods prior to 1968, enter the Master Block, unit and sequence numbers in the
Enter the information contained in the establishment number field (if shown) in the
“establishment number” column.
NOTE: SE posted prior to EDP conversion in 1956 will show the accounting year in the “AQ” column, and SE symbols in the employer name column of the 1086 listing.
Complete the front side of the SSA-7009 per the following specific instructions:
When all transcribing on the reverse side of the form has been completed, compute
and enter the yearly totals requested on the SSA-7009. If “tip” wages are involved, combine “tip” with “regular” wages as one total. If no earnings amounts or self-employment symbols are shown for
any of the years to be itemized, enter “none” in the block opposite the year involved.
Enter the total earnings to date in the “total earnings” block. If no earnings amounts or self-employment symbols are shown for the earnings
record involved, enter “no earnings” in the total earnings block.
If the box(es) captioned “quarters of coverage” or “All QC's” is checked, complete a Form SSA-3018, Earnings Record Worksheet, per RM 01300ff.
If the box “All QC's” is checked, show all QC's on the Form SSA-3018.
If the Form SSA-7009 is noted “furnish posting cycle with the latest earnings statement indication”, enter and identify the latest posting cycle in the “Remarks” column of the reverse side of the SSA-7009.
Prepare the necessary adding machine tapes to ensure accuracy of transcription.
Enter the appropriate mod number, clerk number, date received, and date completed
in the box at the bottom of each Form SSA-7009 completed.
Return the case to control.