TN 11 (09-87)

RM 03849.005 Acceptances

Cases are received from field offices after investigation which include an acceptance of the earnings record. In effect, the individual is withdrawing his/her request for further investigation and accepts the posted earnings as correct. The file may contain evidence of part of the earnings alleged, or it may contain no evidence.

If the FO investigation completely resolved all discrepancies and the file also contains a signed acceptance, do not handle as an acceptance case. Instead, prepare a letter to the individual and close the earnings discrepancy case.

  1. A. 

    In cases where all three of the following conditions exist, enter on Form SSA-7035 “Individual accepts record,” date and initial, but do not send a closeout letter:

    1. 1. 

      Individual has signed a statement to the effect that his/her posted earnings record is correct.

    2. 2. 

      No adjustments have been made in the earnings record as a result of the evidence obtained.

      NOTE: If alleged items have been posted after the case was sent to the FO, consider that the adjustments have been made as a result of the investigation and a closeout letter must be written.

    3. 3. 

      No coverage or earnings determination has been made granting or denying in whole or part the individual's request for revision.


      Do not send a closeout letter, even though a coverage or earnings determination has been made, if it is obvious that services were not covered, or that alleged amounts are not “wages” and the individual has accepted that fact.

  2. B. 

    In acceptance cases where all the conditions outlined in “A” above are not met, prepare a closeout letter per RM 03803.071 including the following:

    1. 1. 

      Any pertinent itemization.

    2. 2. 

      A reference to the acceptance.

    3. 3. 

      Reconsideration paragraph.

      NOTE: If a coverage or “wage” issue is involved, a determination is necessary, and a letter must be written. The case cannot be “NL closed.”

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RM 03849.005 - Acceptances - 03/02/1999
Batch run: 03/02/1999