The Privacy Act and Section 1106 of the Social Security Act permit SSA to charge an
individual a fee for searching, reviewing and providing copies of Forms W-2 for all
non-SSA program related purpose requests, as defined in RM 01455.004B. There is a
fee of $86 for each year that copies of Forms W-2 are requested, regardless of the
number of W-2 copies actually provided for each of the years requested, or whether
copies are available for the year(s) requested.
NOTE: This procedure does not cover requests by employers for microprint copies of Forms
W-2. Follow your current procedure (GN 03311.005E.) when employer request for microprint copies of Form W-2 is received.
Below are some examples of non-SSA program related purpose requests for copies of
Filing Federal or State tax returns;
Resolving any State tax discrepancies;
Also, when no specific reason for the request is provided, it is deemed to be for
a non-SSA program related purpose.
The public can request copies of Forms W-2 from SSA by submitting either IRS Form
4506 (Request for Copy or Transcript of Tax Form) or other written correspondence.
An individual can request copies of Forms W-2 from the record of someone else if that
person tells us in writing to give the copies to the third party. The individual's
written authorization should be sent in with the W-2 request and SSA must receive
it within 60 days of the date the individual signed it.
Requests for copies are processed in the Office of Central Operation's Division of
Earnings Records Operations (OCO/DERO). The mailing address is:
Social Security Administration
Office of Central Operations
Division of Earnings Records Operations
DERO returns the W-2 microprint within 3-4 weeks of receipt of form IRS 4506 (or equivalent).
If you have questions regarding the processing of these requests, contact DERO in
the office of Earnings Operations (OEO) per the telephone numbers provided the chart