TN 10 (10-94)

RM 03870.040 Earnings Records Inaccuracies - Establishment Reporting

A. POLICY

Each employer is required to file a consolidated report containing SSN, names and taxable wages of all employees.

B. BACKGROUND

All employers (including multifirm employers) are required to report on form W-3 to IRS and SSA to transmit the form(s) W-2 wage data for their employers.

Multifirm employers or those with several subsidiaries in various geographic locations found it difficult to use one EIN. The “Establishment Reporting Plan” (ERP) was developed in order to obtain a breakdown of multiunit employment and wages that are allocated to various industries and geographical areas to simplify reporting for the “parent” company.

The ERP involves:

  • Grouping employee names by “establishment” within the consolidated wage and tax statement;

  • Identifying each group by an employer establishment or reporting unit number;

  • A separate W-3 may be used for each establishment, or all of the establishments may report under one W-3 arranged in establishment order. Each reporting unit uses a separate wage and tax reporting statement;

Prior to 01/01/87, SSA assigned Payroll Record Unit Numbers to State and local subdivisions or coverage groups that had more that one payroll record unit.

Not all multifirm employers or employers who file multiple W3s use establishment numbers. Establishment numbers are not required by either SSA or IRS. However if the employer reports under an ERP, the establishment number is needed in order for OCRO to scout wages.

C. PROCEDURE

When developing an earnings problem with a large employer, verify whether the company is under an ERP. If so, obtain the establishment number. Provide the ERP number if scouting is needed or requested. (The number is usually a 3 digit number.)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0103870040
RM 03870.040 - Earnings Records Inaccuracies - Establishment Reporting - 03/21/2012
Batch run: 03/21/2012
Rev:03/21/2012