TN 10 (10-94)

RM 03870.090 Action When Earnings After Death Development Is Complete

A. Procedure - 1988-1990

Use the procedure below for TY's 1988-1990 to remove erroneous DOD and/or correct the MEF.

1. Non-Claims Cases

  1. In non-claims cases if the NH is alive and the SSN is correct:

    • Delete the incorrect DOD on the Numident via DIPS if the ETC code is T. (GN 02602.051). If the ETC is D, prepare an SSA-3278 for OCRO removal of the DOD.

      When the DOD has been removed from the Numident, reestablish the offset earnings to the NH's SSN in IC by using the Add Wage Earnings (EAWG) screen (MSOM EM 022.001) or the Add SE Earnings (EASE) screen (MSOM EM 023.001), as appropriate.

  2. If the NH is alive and the SSN is incorrect, i.e., the NH used the deceased's SSN:

    • Transfer (move) the offset earnings via IC to the correct NH and SSN if known, or to Suspense if NH to whom the earnings belong is an illegal alien.

  3. If the SSN is correct, (the NH is deceased), but the NH to whom the earnings belong cannot be located or identified:

    • Transfer (move) the offset earnings to Suspense using IC (MSOM EM 022.001, MSOM EM 023.001).

2. Claims Cases

  1. In claims cases, if the NH is alive and the SSN is correct:

    • Request the FO to delete the incorrect DOD on the Numident if the ETC code is T (GN 02602.051) and the DOD was not been previously removed. If the ETC code is D, prepare an SSA-3278 for OCRO removal of the DOD. (If IC is online for both offices involved, the case may be transferred to either the FO or OCRO for the removal of the ETC and appropriate correction of the MEF.)

    • Remove the erroneous DOD or erroneous termination code from the MBR. (If the case is in an FO or OCRO, and IC is online, transfer the case to the PC for correction of the MBR and MEF.

    • When the DOD has been removed from the Numident, reestablish the offset earnings to the NH's SSN per 1.a. above in IC.

    • If the DOD is erroneous only on the DEQY or SEQY (Numident does not have a death indicator), request OCRO via memorandum to remove the erroneous DOD. (See 1.a. above for OCRO address.)

  2. If the NH is alive and the SSN is incorrect; i.e., the NH used the deceased's SSN, follow A.1.b. above.

  3. If the SSN is correct, i.e., the NH is deceased but the NH to whom the earnings belong cannot be located or identified, follow A.1.c. above.

B. Procedure - TYs 1991 On

Use the procedure below for TYs 1991 on.

1. Nonclaims Case

  1. In non-claims cases, if the NH is alive and the SSN is correct:

    • If the ETC code is “T” and the FO has not previously removed the erronous DOD from the Numident and IC is available online in both offices, transfer the case to the FO for correction of the Numident. When the DOD code has been removed from the Numident, reinstate the earnings from Suspense to the NH's MEF. (MSOM EM 014.001)

    • If the ETC code is “D” forward an SSA-3278 to OCRO for correction of the Numident. If IC is online in both offices, the case may be transferred to OCRO for removal of the erroneous “D” code and reinstatement of the earnings. Or, once the Numident has been corrected, reinstate the earnings to the NH in IC (MSOM EM 013.001, MSOM EM 014.001).

    • If only the DEQY and/or SEQY have an erroneous DOD, but the Numident has no death indicator, request OCRO via the SSA-7054 or memorandum to remove the DOD from the DEQY and/or SEQY. (See A.1.c. above.)

  2. If the NH is alive, the SSN is incorrect, i.e., the NH used the deceased's SSN:

    • Move the earnings in Suspense on the deceased's SSN to the correct NH using IC (MSOM EM 013.001, MSOM EM 014.001).

  3. If the SSN is correct, i.e., the NH is deceased, but the NH to whom the earnings belong cannot be identified or located, take no action since the earnings should remain in Suspense.

2. Claims Cases

In claims cases, take the following action:

  1. If the NH is alive and the SSN correct:

    • Request the FO to correct the erroneous DOD on the Numident if the ETC code is T and the DOD was not previously removed. If the ETC code is D, prepare an SSA-3278 for OCRO removal of the DOD. (If IC is online for both offices involved, the case may be transferred to either the FO or OCRO for the removal of the ETC and appropriate correction of the MEF.)

    • Remove the