BASIC (07-81)

RM 04910.003 Receive and Process 4361 Master Cards and Related Forms (4215)

  1. Receive Form OAR-1060E punchcards with related blocks of Forms 4361 and attachments from the Reports Analysis Branch.

  2. Ensure that a punchcard has been prepared for each Form 4361. File the punchcards in accordance with RM 04910.004.

  3. Handle groups of Forms 4361 and related attachments in each block as follows:

    1. Those for which a valid Form 2031 was located. Ensure that block 2 is checked on letter 1159 (SC) or Form 4456. Prepare photocopies of letter 1159 (SC) or Form 4456 and Form 4361; staple the photocopies together and file them in alphabetical order in the “4361 RTC Pending File.” Assemble all copies of Form 4361, the photocopy of Form 2031 and the original letter 1159 (SC) or Form 4456. Forward the material to the appropriate Internal Revenue Service Center.

    2. Those for which a valid Form 2031 was not located. Copy A of Form 4361 and letter 1159 (SC) or Form 4456 will have been released to the appropriate Internal Revenue Service Center before the preparation of the punchcard. Stamp copy B of Form 4361 for permanent filing and underline the social security number in red. If a correspondence folder exists and the tab is indicated for permanent retention (“P” to the right of the SSN), staple the 4361 in the folder. Staple copy B of the 4361 to the outside of the correspondence folder if the folder is not indicated for permanent retention. Forward Form 4361 to the Division of Adjustment Operations for the preparation of a correspondence folder when no previous correspondence exists.

    3. Those for which a claim has been filed (noted L/C, L/C—DIB or D/C). Prepare photocopies of letter 1159 (SC) or form 4456 and form 4361. Enter “To PSC”—(current date) in the upper margin of the photocopy of form 4361 noted “L/C” or “D/C.” Enter “To ODO”—(current date) in the upper margin of the photocopy of form 4361 noted “L/C— DIB.” Staple the related photocopies together and file them in the PSC Pending Control File. Forward forms 4361 reflecting “L/C” or “D/C” to the appropriate social security program service center (PSC) based on the social security number of the individual. Forward forms 4361 reflecting “L/C —DIB” to the Office of Disability Operations. Address a route slip to the PSC or ODO for each form 4361 and enter “Handle in accordance with current POMS instructions.” in remarks.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0104910003
RM 04910.003 - Receive and Process 4361 Master Cards and Related Forms (4215) - 03/11/1999
Batch run: 01/27/2009