TN 4 (05-92)

RM 05015.004 Completing Form SSA-6629 to Reflect Updating Actions

A. Introduction

The instructions that follow are to be used after a case has been initially controlled and entered into the EICS.

B. Procedure - New Location diary due date

  • Complete the “new location” portion of the SSA-6629 to reflect the movement of a case as follows. Fill in the 5, 6, or 8 digit code indicating the location to which the case is being moved. Follow the chart below.

1. DCC module (MOD)

Fill-In 1NNXXXMM as follows:

“1” is a constant (preprinted on form) indicating a DCC module, “NN” is the 2-digit module number;
“XXX” is the 3-character function code; and “MM” is the 2-digit Technician Number. (See listing below)

Fill-inFor...
AICAccounts Investigate Code
COECoverage Examiner
DHFDevelopment Request
ECTClaims Technician
MHFInterface Request
RECReconsideration Specialist
REVReview Clerk
SHFSystems Hold File
TYPTyping

2. SSA Field Office (FO)

Fill in 2RRXXX as follows:

2 is a constant indicating a field office location, RR is the region code, XXX is an alpha/numeric FO code (See Service Area Directory for code).

3. External agency

Fill in 3CCCC as follows:

3 is a constant indicating external, non-FO. CCCC is a 4 character external code. See listing below.

Fill-inFor...
2000Records Use and Services Branch (RUSB)
2002Earnings Establishment Branch (EEB)
2004Enumeration Records and Process Branch (ERPB)
2005Office of Claims and Payment Requirements (OCPR)
3000“IRS pending” case
3001“VA Unit Pending” case
3002“OIP pending” case
3003“INTPSC (International Program Service Center) pending” case redeveloped with CDB, (Claims Development Branch)
3004Assistant Regional
Commissioner Field
Operations Pending
3005Administrative Law Judge Pending
3006Northwestern (NE) Program Service Center Pending
3007Mid-Atlantic (MAT) Program Service Center Pending
3008Southeastern (SE) Program Service Center Pending
3009Great Lakes (GL) Program Service Center Pending
3010Mid-America (MAM) Program Service Center Pending
3011Western (WN) Program Service Center Pending
3012Office of Disability Operations Pending
3333District Employer Correspondence Holding File
4444Direct W-2 Correspondence Holding File
  • Fill in the 6-digit (YYMMDD) diary date on which some action is to be taken on an Earnings Discrepancy (ED) case.

  • Write your initials in the space provided.

C. Procedure - disposition codes

See chart below for symbols indicating the disposition.

1. General

Fill-inFor...
BENEBeneficiary
OCROBranch within OCRO
CLClaims
DOSDivision of Operations Services
EREmployer
GESSGeneralized Earnings Statement System
RWEReturn to Wage Earner
R3PTYReturn to Third Party
SSNSocial Security Number
SSOSocial Security Office
Staff Office“S”, Branch reference Symbol and an alphabetic “O”
UISUnemployment Insurance service
WEWage Earner
3PTYThird Party Reply

2. Federal Agencies

FieldField Office
AOAAdministration on Aging
DOEDepartment of Education
IRO1-IR10Internal Revenue District Office
NANNo Answer Necessary
NLRBNational Labor Relations Board
OFAOffice of Family Assistance
PHSPublic Health Service
SCSC plus Service Center Number
TRTreasury Department
VAVeterans Administration

3. SSA Offices

Fill-inFor...
OACTOffice Actuary
ODOOffice of Disability Operations
OGAOffice of Government Affairs
OLRPOffice of Legislative and Regulatory Policy
OMBPOffice of Management, Budget and Personnel
OPIOffice of Public Inquiries
OPSCOffice of Program Service Centers

4. Program Service Centers

Fill-inFor...
OIOOffice of International Operations
GLPSCGreat Lakes
MAMPSCMid-America
MATPSCMid-Atlantic
NEPSCNorthwestern
SEPSCSouthwestern
WNPSCWestern

NOTE: When disposition code is OCRO, Field, IRO1-IR10 or SSO, show specific location in comment field on SSA-6629.

  • Detach SSA-6629 from case materials.

  • Dispose of all case related material in accordance with established procedures.

  • Enter your initials in the space provided.

D. Procedure - earnings discrepancy

To handle an ED, check (✓ ) the current date block and fill in your initials.

E. Procedure - miscellaneous updates

To update (make corrections) to certain information already entered in the control record do the following:

  • If the output for one or more interfaces is needed check (✓ )  the appropriate box.

  • Fill in the information you need corrected in the appropriate space.

  • Write your initials in the appropriate space.

  • Place the forms SSA-6629 and all case related material in the receptacle set aside in each mod for updating actions.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0105015004
RM 05015.004 - Completing Form SSA-6629 to Reflect Updating Actions - 11/20/2013
Batch run: 11/20/2013
Rev:11/20/2013