TN 4 (05-92)
RM 05015.004 Completing Form SSA-6629 to Reflect Updating Actions
The instructions that follow are to be used after a case has been initially controlled and entered into the EICS.
B. Procedure - New Location diary due date
Complete the “new location” portion of the SSA-6629 to reflect the movement of a case as follows. Fill in the 5, 6, or 8 digit code indicating the location to which the case is being moved. Follow the chart below.
1. DCC module (MOD)
Fill-In 1NNXXXMM as follows:
“1” is a constant (preprinted on form) indicating a DCC module, “NN” is the 2-digit module number;
“XXX” is the 3-character function code; and “MM” is the 2-digit Technician Number. (See listing below)
|AIC||Accounts Investigate Code|
|SHF||Systems Hold File|
2. SSA Field Office (FO)
Fill in 2RRXXX as follows:
2 is a constant indicating a field office location, RR is the region code, XXX is an alpha/numeric FO code (See Service Area Directory for code).
3. External agency
Fill in 3CCCC as follows:
3 is a constant indicating external, non-FO. CCCC is a 4 character external code. See listing below.
|2000||Records Use and Services Branch (RUSB)|
|2002||Earnings Establishment Branch (EEB)|
|2004||Enumeration Records and Process Branch (ERPB)|
|2005||Office of Claims and Payment Requirements (OCPR)|
|3000||“IRS pending” case|
|3001||“VA Unit Pending” case|
|3002||“OIP pending” case|
|3003||“INTPSC (International Program Service Center) pending” case redeveloped with CDB, (Claims Development Branch)|
|3005||Administrative Law Judge Pending|
|3006||Northwestern (NE) Program Service Center Pending|
|3007||Mid-Atlantic (MAT) Program Service Center Pending|
|3008||Southeastern (SE) Program Service Center Pending|
|3009||Great Lakes (GL) Program Service Center Pending|
|3010||Mid-America (MAM) Program Service Center Pending|
|3011||Western (WN) Program Service Center Pending|
|3012||Office of Disability Operations Pending|
|3333||District Employer Correspondence Holding File|
|4444||Direct W-2 Correspondence Holding File|
C. Procedure - disposition codes
See chart below for symbols indicating the disposition.
|OCRO||Branch within OCRO|
|DOS||Division of Operations Services|
|GESS||Generalized Earnings Statement System|
|RWE||Return to Wage Earner|
|R3PTY||Return to Third Party|
|SSN||Social Security Number|
|SSO||Social Security Office|
|Staff Office||“S”, Branch reference Symbol and an alphabetic “O”|
|UIS||Unemployment Insurance service|
|3PTY||Third Party Reply|
2. Federal Agencies
|AOA||Administration on Aging|
|DOE||Department of Education|
|IRO1-IR10||Internal Revenue District Office|
|NAN||No Answer Necessary|
|NLRB||National Labor Relations Board|
|OFA||Office of Family Assistance|
|PHS||Public Health Service|
|SC||SC plus Service Center Number|
3. SSA Offices
|ODO||Office of Disability Operations|
|OGA||Office of Government Affairs|
|OLRP||Office of Legislative and Regulatory Policy|
|OMBP||Office of Management, Budget and Personnel|
|OPI||Office of Public Inquiries|
|OPSC||Office of Program Service Centers|
4. Program Service Centers
|OIO||Office of International Operations|
NOTE: When disposition code is OCRO, Field, IRO1-IR10 or SSO, show specific location in comment field on SSA-6629.
Detach SSA-6629 from case materials.
Dispose of all case related material in accordance with established procedures.
Enter your initials in the space provided.
D. Procedure - earnings discrepancy
To handle an ED, check (✓ ) the current date block and fill in your initials.
E. Procedure - miscellaneous updates
To update (make corrections) to certain information already entered in the control record do the following:
If the output for one or more interfaces is needed check (✓ ) the appropriate box.
Fill in the information you need corrected in the appropriate space.
Write your initials in the appropriate space.
Place the forms SSA-6629 and all case related material in the receptacle set aside in each mod for updating actions.