BASIC (12-83)

RM 05101.010 Examining, Grouping and Disposing of Forms I-131

A. General

The MBR and SSR printouts received from EDP will be grouped by block number and in SSN sequence within each block. For each related SSN associate the MBR and SSR printouts. Examine each printout for the conditions shown in the following table and arrange the cases into the groups as indicated. Further handle each group in accordance with paragraphs C. through F. below.

B. Table for Examining and Grouping MBR and SSR Printouts

IF MBR PRINTOUT SHOWSAND     SSR PRINTOUT SHOWS,THEN
RECORD NOT IN FILE OR
INTERFACE AND SID
RECORD NOT IN FILELABEL GROUP I
RECORD NOT IN FILE OR
INTERFACE AND SID
1 CLAIMLABEL GROUP II
1 CLAIMRECORD NOT IN FILELABEL GROUP III
1 CLAIM1 CLAIMLABEL GROUP IV

1 Any record (MBR or SSR) displaying beneficiary data, regardless of the payment status indicated.

C. Group I

Obtain a count of the total cases, enter the count in the control register and forward the printouts for destruction.

D. Group II

Examine the SSR printout and separate “Current Pay” cases from “Non Pay” as shown below. Further handle each subgroup as indicated.

  1. NON PAY STATUS — SSR shows a pay status code of “N — ” or “T — .” Label each case as group II-A. Enter total cases for the block in the control register and forward the printouts for destruction.

  2. CURRENT PAY STATUS — SSR shows a pay status code other than “N — ” or “T — .” Label each case as Group II-B. Enter total cases in the control register. Staple related Form I-131 on top of SSR printout and forward cases to the district office shown on the SSR, using the route slip furnished by the Pre-Claims Branch.

E. Group III

Examine that portion of item 6 of the I-131 labeled “Length of Intended Absence Abroad” of all Group III cases. All cases showing a period of absence of three (3) months or less (i.e., less than 4 months) are to be removed and forwarded for destruction. Enter the total number of remaining cases in the control register. Staple related I-131 on top of the MBR printout and forward the cases to the PSC shown on the MBR, using the route slip furnished by the Pre-Claims Branch.

F. Group IV

Examine the SSR printouts only in this group and separate “Current Pay” cases from “Non Pay” cases as shown below. Further handle each subgroup as indicated.

  1. NON-PAY STATUS — SSR shows a pay status code of “N — ” or “T — .” Label each case as Group IV-A. Enter total cases in the control register. Staple related I-131 on top of the SSR and MBR printouts and forward cases to the PSC shown on the MBR, using the route slip furnished by the Pre-Claims Branch.

  2. CURRENT PAY STATUS — SSR shows a pay status code of other than “N — ” or “T — .” Label each case as Group IV-B. Enter total cases in the control register. Staple related Form I-131 on top of SSR and MBR printouts and forward cases to the district office shown on the SSR, using the route slip furnished by the Pre-Claims Branch.

G. The remaining I-131 for each block, completed in accordance with paragraphs C. through F. above, may be forwarded for destruction.

 


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