BASIC (08-09)

RM 10205.400 Limits on Replacement SSN Cards

The Intelligence Reform and Terrorism Prevention Act (IRTPA) of 2004 (Public Law 108-458 ) limits the number of replacement SSN cards an individual may receive to 3 per year and 10 in a lifetime, beginning with cards issued on or after December 17, 2005.

A. Determining whether SSN replacement card limits are met

The enumeration system tracks the number of replacement SSN cards an individual receives. The Replacement Card Count is displayed on the Additional Info screen in SSNAP.

Do not rely on a visual inspection of a Numident query for accurate counts.

Do not deny requests for replacement SSN cards without accessing SSNAP.

B. SSN cards not counted in determining limits

In determining when an individual has met the yearly or lifetime limits, do not count replacement cards issued for:

  • Original SSN cards;

  • A legal name change (i.e., first name or surname);

  • The addition, change, or removal of a restrictive legend (i.e., Valid for Work Only with DHS Authorization or Not Valid for Employment);

  • SSN cards issued prior to 12/17/2005;

  • Enumeration at birth (EAB) records; or

  • Numident updates when the SSN card is suppressed.

You may suppress the SSN card when updating the Numident for:

  • Duplicate applications processed subsequent to an EAB action (ETC:2 on Numident),

  • CYD input date on Numident within 7 days of a prior CYD, or

  • Numident entries generated from a claims system (FMC:C on Numident).

C. Exceptions to SSN card limits

Once an applicant reaches his or her yearly or lifetime limits, he or she must provide evidence of an acceptable exception reason listed below to receive a replacement SSN card.

Exception Reason

Reference

Name change

RM 10205.405

Legend change

RM 10205.410

Non-receipt of an SSN card

RM 10205.415

SSA mistake

RM 10205.420

Hardship of number holder

RM 10205.425

Documentation to support one of the above exception reasons is required for SSNAP to issue a replacement SSN card.

When an applicant meets the 3-card yearly or 10-card lifetime limit and does not qualify for one of the exception reasons above, SSNAP denies the replacement SSN card application. A denial notice is then generated and mailed from Central Office. For instructions, see the SSNAP User Guide.

D. Applicant requests a Numident update but a replacement SSN card is not needed

When the number holder (NH) reports a change in his or her Numident information, such as a date of birth correction, but does not need a replacement SSN card, use the suppress card issuance button on the Additional Info screen in SSNAP. Transactions where issuance of the SSN card is suppressed do not count toward either limit.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0110205400
RM 10205.400 - Limits on Replacement SSN Cards - 02/13/2015
Batch run: 02/13/2015
Rev:02/13/2015