TN 1 (02-10)

RM 10211.375 How to Enter J1 and J2 Exchange Visitor Name and Date of Birth Data into the Enumeration System

A. Entering names

There are three documents issued to J1 or J2 non-immigrants that may have slightly different naming conventions based on the issuer of the document. For example:

  • I-94 (Arrival Departure Record),

  • DS-2019 (Certificate of Eligibility for Exchange Visitor (J-1) status), and

  • Foreign passport.

For exchange visitors without an Employment Authorization Document (EAD):

  • Enter the name on the DS-2019, as long as the name on the DS-2019 can be derived from the foreign passport.

NOTE: Clearly different names between the required documents (e.g., I-94, DS-2019) are not acceptable, since the identity of the applicant cannot be confirmed.

For exchange visitors with an EAD:

  • The name shown on the EAD card is the legal name and should match the name on the SSN card.

If the exchange visitor legally changed his or her name in the U.S. after the DS-2019 or EAD was issued, you may assign the SSN in the new legal name.

See details:

  • For additional information on the legal name policy and processing name changes, see RM 10212.001B.

  • For information on processing name corrections, see RM 10212.150.

B. Entering the date of birth

Enter the date of birth shown on the document having highest priority as evidence of age. For additional information on evidence of age, see RM 10210.250.

C. Entering DS-2019 Information

For guidance on entering information from the DS-2019, refer to the corresponding item sections in RM 10211.365.

D. References

  • RM 10212.001, Defining the Legal Name for an SSN

  • RM 10211.365, How to Enter Information from Form DS-2019 (Certificate of Eligibility for Exchange Visitor (J1) status) in the Enumeration System


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0110211375
RM 10211.375 - How to Enter J1 and J2 Exchange Visitor Name and Date of Birth Data into the Enumeration System - 04/03/2013
Batch run: 04/03/2013
Rev:04/03/2013