An extract record is a record in which only certain information has been taken from
the original record or certified photocopy and certified as accurate by the record
custodian or an SSA certifier, who records the information on the Evidence (EVID)
screen, the form SSA-704-F3, Certification of Contents of Documents or Records, or
the form SSA-4385, Certification of Contents of Court Records. For personnel authorized
to certify documents and records, see GN 00301.090; acceptability of documentary evidence, see GN 00301.030, and for extract translations, see GN 00301.400.
Some States only maintain extracts when the original is too lengthy, e.g. divorce
Some States are beginning to issue computer generated birth certificates. These certificates
fall under the category of “extract” certificates and are acceptable for our purposes
provided the record custodian properly certifies the computer generated birth certificate
and the birth certificate has the needed audit trail information for us to verify
at the record source. For determining whether sufficient audit trail exists, see GN 00301.015B.1.b. If there is any indication that the extract record has been altered or corrected,
see GN 00301.050B.