Program Operations Manual System (POMS)
TN 31 (01-11)
GN 00301.425 Translator's Notes
Procedure for recording translator’s notes
1. General information
Use a separate sheet of paper when there is insufficient space to complete an entry on a translation form (SSA-533, SSA-704).
Show “additional translator comments” as a heading and indicate the appropriate section and entry block of the translation form to which the comment applies.
2. When to use translator’s notes
Comment on the physical appearance or the format of a document.
Point out discrepancies within the document, such as the type of change (e.g., erasure.) detected; what the original entry appears to have been, the type of ink (e.g., ballpoint pen used when the rest of the document is in fountain pen); and any other issues.
Reconcile differences in the name shown for the claimant on the translated document and any other names used by the claimant.
Explain a calendar conversion and any other issues with dates.
Comment as to whether the document follows the customary format for such certifications and any other issues.