TN 68 (10-22)

GN 00301.425 Translator's Notes

Procedure for recording translator’s notes

1. General information

  1. a. 

    Use a separate sheet of paper when there is insufficient space to complete an entry on a translation form (SSA-533).

  2. b. 

    Show “additional translator comments” as a heading and indicate the appropriate section and entry block of the translation form to which the comment applies.

2. When to use translator’s notes

Use to:

  1. a. 

    Comment on the physical appearance or the format of a document.

  2. b. 

    Point out discrepancies within the document, such as the type of change (e.g., erasure.) detected; what the original entry appears to have been, the type of ink (e.g., ballpoint pen used when the rest of the document is in fountain pen); and any other issues.

  3. c. 

    Reconcile differences in the name shown for the claimant on the translated document and any other names used by the claimant.

  4. d. 

    Explain a calendar conversion and any other issues with dates.

  5. e. 

    Comment as to whether the document follows the customary format for such certifications and any other issues.

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GN 00301.425 - Translator's Notes - 10/19/2022
Batch run: 10/19/2022