Program Operations Manual System (POMS)
TN 31 (01-11)
Procedure for recording translator’s notes
Use a separate sheet of paper when there is insufficient space to complete an entry
on a translation form (SSA-533, SSA-704).
Show “additional translator comments” as a heading and indicate the appropriate section
and entry block of the translation form to which the comment applies.
2. When to use translator’s notes
Comment on the physical appearance or the format of a document.
Point out discrepancies within the document, such as the type of change (e.g., erasure.)
detected; what the original entry appears to have been, the type of ink (e.g., ballpoint
pen used when the rest of the document is in fountain pen); and any other issues.
Reconcile differences in the name shown for the claimant on the translated document
and any other names used by the claimant.
Explain a calendar conversion and any other issues with dates.
Comment as to whether the document follows the customary format for such certifications
and any other issues.