TN 31 (01-11)

GN 00301.425 Translator's Notes

Procedure for recording translator’s notes

1. General information

  1. Use a separate sheet of paper when there is insufficient space to complete an entry on a translation form (SSA-533, SSA-704).

  2. Show “additional translator comments” as a heading and indicate the appropriate section and entry block of the translation form to which the comment applies.

2. When to use translator’s notes

Use to:

  1. Comment on the physical appearance or the format of a document.

  2. Point out discrepancies within the document, such as the type of change (e.g., erasure.) detected; what the original entry appears to have been, the type of ink (e.g., ballpoint pen used when the rest of the document is in fountain pen); and any other issues.

  3. Reconcile differences in the name shown for the claimant on the translated document and any other names used by the claimant.

  4. Explain a calendar conversion and any other issues with dates.

  5. Comment as to whether the document follows the customary format for such certifications and any other issues.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0200301425
GN 00301.425 - Translator's Notes - 01/12/2011
Batch run: 01/12/2011
Rev:01/12/2011