TN 9 (02-85)

GN 00302.480 Missing Element in DB Found Only in SSA Records

A. Introduction

Occasionally, the evidence submitted by the claimant (i.e., evidence other than the NUMIDENT or other SSA records) will not show the complete DB. Documents such as census records or insurance policies may show only an age. Other documents may show only a year of birth.

B. Rule

Where there is no discrepancy in file, the NUMIDENT or other SSA record can be used to establish the missing element.

Where there is a discrepancy in file, resolve the discrepancy per GN 00302.165-GN 00302.180 (you may need to request additional evidence) before using the chart below to establish the missing element. Do not use the chart to resolve a discrepancy.

C. Comment

The selection of dates shown by the chart below is entirely arbitrary and is designed to establish some conformity in DB determinations where no discrepancy exists or where a discrepancy has been resolved and a nondiscrepant element exists only in the NUMIDENT or other SSA records

The chart should not be used if:

  • The month and day are material, and

  • Evidence is known to exist that will supply the missing element(s).

D. Evidence establishes year of birth

IF...AND month and day...THEN...
The NUMIDENT, other SSA records or other previous statements and application agree as to month and dayMay or may not be materialUse the month and day alleged.
   
The NUMIDENT, other SSA records or other previous statements and application disagree as to month and dayAre not materialUse the month and day on the application.
The NUMIDENT, other SSA records or other previous statements and application disagree Are materialUse the least advantageous date.
   
There is no allegation or evidence as to monthAre not materialUse the 2nd day of the 7th month in period established by evidence of age.
   
 Are materialUse the 2nd day of the 7th month in period established by evidence of age, but only if FO indicates that the claimant was requested to obtain the required evidence or corroborative information and was unable to do so.
   
The file contains only allegation as to month and dayAre not materialUse the month and day alleged.
   
 Are materialUse the month and day alleged, but only if FO indicates that the claimant was requested to obtain the required evidence or corroborative information and was unable to do so.
   
There is no allegation or evidence as to day of birth onlyAre not materialUse the last day of the month alleged or established.
   
 Are materialUse the last d