TN 9 (02-85)

GN 00302.505 Recordation Date Tolerance for Public Records of Birth

A. Introduction

Discrepancies occasionally arise with BC's recorded in January. Due to common clerical error, the year of recordation shown is often one year different from the correct year of recordation.

B. Example

A person allegedly born on 12/27/22 may have a BC that shows 1/10/22 as the recordation date rather than the correct date of 1/10/23.

In such situations, it is clear that either the DB or the recordation date is incorrect.

C. Rule

To avoid unnecessary development to resolve this discrepancy, assume that the year of recordation was actually one year later than the recordation date shown if:

  • The year of birth and the year of recordation shown on the BC are the same, and

  • The recordation date precedes the DB, and

  • The recordation month is January, and

  • The alleged DB agrees with the DB shown on the BC.

No documentation or further development is required.

D. Note

These instructions are an exception to GN 00301.045B.2.f. If the situation differs from the one described above, follow GN 00301.045C.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0200302505
GN 00302.505 - Recordation Date Tolerance for Public Records of Birth - 02/10/2009
Batch run: 02/11/2009
Rev:02/10/2009