TN 31 (08-05)
GN 00307.519 Mitroon Arrenon Records
Mitroon arrenons are kept at the local (community) level and centrally in each Nomarchy. Entries were made in it at or near the date of birth or within 5 years of the time the area was annexed by Greece. Each individual's year of birth is shown. The month and day of birth and the date the birth was entered in this register are never shown.
2. Records for Ethnic or Foreign-Born Greeks
Provision was made for registering ethnic or foreign-born Greeks who later entered Greece. While the entries could be made in any area, normally they were made in the mitroon arrenon in the area where the individual settled. There was no time limit for registration. This is not usually pre-age 5 evidence for these individuals.
The mitroon arrenon is a register of males born in Greece and is kept for conscription purposes.
SSA accepts a mitroon arrenon certification at face value as preferred evidence of age if secured from the Nomarchy by the FBU in Athens. (See GN 00307.519C.2. for individuals born in annexed areas.)
SSA does not require a certification from the lixiarchika vivlia for a man born before 1934 unless there is a material discrepancy in the month and day of birth.
Since Nomarchies do not issue certificates to the public, any mitroon arrenon purportedly secured by the claimant from a Nomarchy must be verified by FBU.
2. Annexed Areas
The mitroon arrenon is preferred evidence of age only for men born not more than 5 years before that area was annexed by Greece (e.g. after 1941 for those born in the Dodecanese Islands). It is secondary evidence of age for men born more than 5 years before the year of annexation.
SSA accepts a mitroon arrenon secured by FBU for a man born before 1942 in the Dodecanese Islands at face value if it is in material agreement with the other evidence in file. If there is a material discrepancy, develop as explained in GN 00307.523B.2.
See GN 00307.519F. for a list of the areas annexed since 1913.
DO NOT TELL ANY CLAIMANT TO GET A MITROON ARRENON FROM THE LOCAL COMMUNITY.
1. Claimant Filing for Benefits
Complete a Form SSA-1200 (Request for Examination of Greek Records), as explained in GN 00307.525, and request the FBU to secure a mitroon arrenon.
NOTE: If the FBU is unable to obtain a mitroon arrenon established before age 5, the SSA-1200 will provide sufficient information to enable it to look for other evidence of age.
2. Individual Not Now Filing for Benefits
If the individual is just inquiring as to what evidence of age he must submit, tell him to write to the American Embassy in Athens (as shown in GN 00312.158) and ask for a certificate based on the mitroon arrenon in the Nomarchy of his birth.
Tell him to include full identifying information as follows:
full name at birth (the Greek name, not an anglicized version or a nickname);
year of birth;
place of birth (town and Nomarchy);
father's name; and
Social Security Number.
FBU asks the Nomarchy for an excerpt from its mitroon arrenon records. The FBU reviews the certification and stamps the document to show it was secured from that office by FBU. It gets additional information as follows:
If the certificate shows....
Then the FBU....
the individual was registered more than 5 years after his year of birth or after the year in which that area was annexed by Greece, or not registered at all,
conducts an investigation to determine what other evidence of age is available.
Before conducting a field investigation, FBU may get a certification from the lixiarchika vivlia records if it has information that such records are available for the period and place of the claimant's birth.
reference to a Nomarch's decision,
contacts the Nomarchy to determine the date and nature of the decision.
Depending on the affect of the change, it may develop for additional evidence.
the year of birth was changed,
determines the reason for the change and what the original entry was.
If necessary, it determines what other evidence of age is available in Greece.
the individual is “nonexistent,”
determines if the year of birth can be obtained from the Nomarchy's records, and if not, determines what other evidence of age is available in Greece.
NOTE: Generally, an individual is designated “nonexistent” because he failed to fulfill his military obligation and/or has been absent from Greece for a long time.
FBU sends its report to the requesting office. If a claimant made the request and FBU cannot identify the FO servicing his claim, the report is sent to the PC having jurisdiction over the SSN shown.
F. List of Annexed Areas
This list shows the areas annexed by Greece and the Nomarchies in each area.
Year of Annexation
Canea or Hania
Grevena (Part of the Kozani Nomarchy from 1913-1965)
Lesvos Island aka Mytilene
Lesvos aka Mytilene
Xanthi (Western half)
Samos (Including Island of Icaria)
Xanthi (Eastern half)