GN 00312.310 Panama Canal Zone – Vital Statistics Records
A. Procedure – Birth, Death and Marriage Certificates
Under the Panama Canal Treaty, civil records maintained and issued by the Panama Canal Commission Records Management Branch’s Vital Statistics Unit closed in 1999. However, all pertinent birth and death records were transferred to the United States Department of State in November, 1999.
1. Birth and Death Records.
You may obtain birth and death records by writing to the following address:Vital Records Section
1111 19th Street, NW, Suite 510
Washington, D.C. 20522-1705
a. Requirements of a Written Request:
A written request must be notarized and must include a copy of valid photo identification of the requester. The written request must include:
full name of child at birth (plus any adoptive names)
date and place of birth
names of parents
serial number, if known, of the FS-240 (on those issued after November 1, 1990) if known
any available passport information
signature of requester and
notarized affidavit for a replacement FS-240 (if applicable).
NOTE: For Panama Canal Zone (PCZ) birth certificates, just include items (1) through (3).
Make check or bank draft drawn on a bank in the United States, or money order, payable to the "Department of State." The Department will assume no responsibility for cash lost in the mail. Documents will be provided to the person who is the subject of the Report of Birth, the subject’s parents, the subject’s legal guardian, authorized government agency, or a person who submits written authorization from the subject of the Report of Birth.
Birth and Death Certificates:
2. Marriage Records.
Marriage records for the Canal Zone are located in the National Archives located at the following address:Civilian Records (NW/CTC)
Textual Archives Services Division
8601 Adelphi Road, National Archives
College Park, MD 20740
If a marriage record is located, the applicant will be contacted as to the fees involved.