The review team will examine the sample of the beneficiary accounts and compare them
with the beneficiary’s MBR/SSR/PHUS in order to verify the monthly benefit amount
received and posted. It is important that the institutions have the fiscal records
for the most recent 12-month period available for review.
The financial review provides information on the effectiveness of the accounting system,
the amount of funds available for personal use, the level of spending, and the amount
of conserved funds. While examining vouchers, make note of significant personal expenditures,
large purchases, etc., to be used later when touring the living quarters and meeting
the beneficiaries. The lack of purchases or minimal purchases should also be noted.
If the facility maintains a collective account for its beneficiaries, determine whether
it is set up and maintained in accordance with SSA’s policies and procedures. Follow
the instructions in GN 00603.020—Collective Savings and Checking Accounts.
For terminated beneficiaries included in the sample, verify that any remaining conserved
funds were returned to SSA to reissue. (See GN 00603.055—Transfer of Conserved Funds.) If the beneficiary died during the review period, verify
that conserved funds were turned over to the deceased beneficiary’s estate. (See GN 00603.100B.3—Deceased Beneficiary.)