The following example of the covering letter for the draft report is provided.
Commissioner of Mental Health
Dear Dr. :
As you may recall, representatives of the Social Security Administration (SSA) visited
your State during (Month/Year) in accordance with the representative payee onsite
review program. I am enclosing a “draft” copy of the onsite report which we have prepared
for your State.
Under the Freedom of Information Act, public disclosure is required, upon request,
of correspondence between SSA and the States. The provisions of this act apply to
the representative payee onsite review reports. In accordance with these regulations,
you may submit any comments concerning the report within 30 days from the date of
this letter. Your written comments would then become part of the final report. If
we do not hear from you at the expiration of the 30-day period, the “draft” report
will be considered final, and upon request, may be released to the public.
After you have reviewed the enclosed report, we would be happy to meet with you and
members of your staff to discuss the report findings if you would like.
If you would like to make the arrangements for a close-out meeting, please call _________________
at ______________________ .
FO parallel to State Capital