TN 4 (08-16)

GN 01030.001 Awards to Foreign Students and Childhood Disability Beneficiaries Previously Entitled to Child's Benefits

A. Adjudicating awards to foreign students and childhood disability beneficiaries

Claims Specialists in the Office of Earnings and International Operations (OEIO) use Form SSA 1077-FC (Determination of Entitlement as Student Child Beneficiary (SCB) or Childhood Disability Beneficiary (CDB)). We use this form to expedite the processing of an award to a foreign SCB or a CDB.

B. Procedure for processing awards and reinstatements

1. Alien tax withholding status

If you do not receive information to the contrary, assume the child's alien tax withholding status has not changed. If the incoming material indicates a possible tax status change, review the Master Beneficiary Record to determine if a change or development is required.

2. Forms SSA-1077-FC or SSA-559

When to use the forms:

  1. Use an SSA 1077-FC when a child, whose entitlement to child's benefits was terminated at age 18, is being converted to a student or CDB beneficiary; or

  2. Use a Form SSA-559 (Claims Folder/Material Transmittal) to resume student benefits if the:

    • child's prior entitlement to student benefits was terminated; and

    • month of re-entitlement is the same as the month of the prior termination.

3. Completion of the SSA-1077-FC

Complete the SSA-1077-FC as follows:

a. Identifying information

Enter the:

  • SSN on which the child is entitled;

  • child's name and Beneficiary Identification Code (BIC);

  • date of entitlement or re-entitlement; and

  • payee legend, if it has changed from the payee legend on the MBR.

b. Representative payee codes

Enter the payee coding if the payee for a CDB is other than a natural parent or adoptive parent with custody.

NOTEDo not code if a student beneficiary is receiving direct payment.

c. Factor Analysis Code (FAC) – Student benefits

  1. When to enter the appropriate FAC code and dates

    Enter the code and dates to show periods of full time attendance (FTA) at a secondary school using the instructions in the following chart:

    If student

    and the FTA period is

    then show FAC as

    is under age 19

    and entitlement starts in deemed FTA period,

    • current school year, or

    • prior school year,

    ES (entitled student’s period of school attendance).

    is undecided about future school year,

    latest established,

     ES.

    attains age 19 in deemed period and benefits should continue to age 19;

    attains age 19 in future FTA period but NOT entitled to post-age 19 benefits; or

    attains age 19 but future post-age 19 FTA status is unknown when you code the award,

    future school year,

     ES.

    states he or she will not return to FTA after end of current school year,

    current school year with end date more than 5 months after either:

    • month student attains age 18, or

    • the processing month, if later.

    NOTE: Use of ES code causes suspense of benefit and mailing of student report.

     ES.

    already attained age 19 as of the date claim filed;

    files in term he or she attains age 19:

    will attain age 19 in following term; or

    files during period of nonattendance and will attain age 19 in next term,

     

    US (Undergraduate, Age 19 Student).

    NOTE: The Student Termination (ST) period end date is always the last month of entitlement to student benefits.

      

    is under age 19 and states he or she will not return to school after current school year,

    ending 5 months or less after later of: month attains age 18 or processing month,

    ST.

    is in a period of non-entitlement because not in FTA during or overlapping FTA period(s),

    represented by FACs ES, US, or ST for beginning of school year, or FAC ES for end of school year,

    NS (not a student).

    NOTE: Do not use to show deemed FTA.

    NOTE: Show “ES” first. Show “NS” for any periods of non-entitlement within or overlapping a period of FTA. Show “ST” last, but NS can follow or overlap the ST period.

  2. YR

    Leave blank.

  3. EARN

    Leave blank.

  4. MONTHS

    1. Format to complete MONTHS

      Enter 8 numbers in blocks 1 through 8 (J-A) as MMYYMMYY. Months/years mean beginning and ending dates of period usually beginning of school year (BSY) and end of school year (ESY). Do not show space between numbers.

    2. Which months to show

      Use this chart to determine which months to show:

      If FAC is

      First MMYY

      Second MMYY

      ES, US

      BSY

      ESY

      NS

      First month to withhold payment

      NOTE: If you withhold only one month, show that month as BSY and ESY: 02890289.

      Last month to withhold payment.

      ST

      BSY

      Final month student in FTA. (Student benefit terminates in next month.)

    3. Examples

      (1) Example 1

      C1 attains age 18 in 05/16. She submits Form-1372 - Student Statement Regarding School Attendance showing her current school year began 09/15 and ends 06/16. She will resume FTA 09/16 through 06/17.

      Example 1 Exhibit – Complete item 7 as follows:

      7 BENEFIT CONTINUITY FACTORSJFMAMJJASOND

      BIC

      YR

      FAC

      EARN

      1

      2

      3

      4

      5

      6

      7

      8

      9

      10

      11

      12

      C1

       

      ES

       

      0

      9

      1

      5

      0

      6

      1

      6

          

      C1

       

      US

       

      0

      9

      1

      6

      0

      6

      1

      7

          

      (2) Example 2

      C3 files and is entitled in 10/15. She attains age 19 in 03/16. Her current school year begins 09/15 and ends 06/16.

      Example 2 Exhibit: Complete item 7 as follows:

      7 BENEFIT CONTINUITY FACTORSJFMAMJJASOND

      BIC

      YR

      FAC

      EARN

      1

      2

      3

      4

      5

      6

      7

      8

      9

      10

      11

      12

      C3

       

      US

       

      0

      9

      1

      5

      0

      6

      1

      6

          
                      

d. Factor Analysis Code (FAC) – CDB benefits

  1. Entering the appropriate FAC code and dates

    Enter the appropriate code and dates using the following instructions:

    If

    then show

    claimant fails to accept vocational rehabilitation services,

    VR (Rejection of Vocational Rehabilitation).

    statutorily blind NH has SGA deduction/suspension,

    WK (Work for Wages), WS (Work for SEI), or WB (Work for Wages and SEI).

    disability terminates or closed period of HI/SMI for ESRD applies,

    DT (Disability Terminated).

  2. YR

    Show “YY” under YR for each year of suspension/deduction or terminating year.

  3. EARN

    Leave blank.

  4. MONTHS

    If FAC is

    and

    then show

    VR, WK, WS, or WB,

    there are some suspension/

    deduction months,

    “X” in each suspension/

    deduction month.

    VR, WK, WS, or WB,

    all months are suspension/deduction months,

    “ALL.”

    DT

     

    “X” in the first month benefits are not due.

  5. Example

    C2 entitled to CDB benefits 02/15. SSA determines disability ceased 03/16. CDB benefits terminate at end of the second month after the month disability ceases, or 06/16.

    Example Exhibit: Complete item 7 as follows:

    7 BENEFIT CONTINUITY FACTORSJFMAMJJASOND

    BIC

    YR

    FAC

    EARN

    1

    2

    3

    4

    5

    6

    7

    8

    9

    10

    11

    12

    C2

    16

    DT

          

    X

          
                    

e. School year diary

Check the appropriate block and enter the beginning school year (BSY) or ending school year (ESY) date for the next SCB school contact.

f. School year

Enter the latest BSY and ESY dates for the SCB.

If the student has established an intent to return to school in the next school year under conditions which permit the payment of benefits, show the future ESY provided it is not more than the:

  • current operating month plus 17 months; or

  • month of age 18 attainment plus 17 months.

Show the later date.

g. Entitlement or Re-entitlement

Enter the BIC and cross out the applicable “can” or “cannot” entry if entitling or re-entitling and “child in care” is involved.

h. Remarks

Show any:

  • special instructions for correspondence with beneficiaries in that country as shown in Direct Mail Contact with Persons Abroad in section GN 00904.217; and

  • change in student's alien withholding tax status.

4. Routing the SSA-1077-FC

Send the completed SSA-1077-FC to an OEIO Benefit Authorizer for processing.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0201030001
GN 01030.001 - Awards to Foreign Students and Childhood Disability Beneficiaries Previously Entitled to Child's Benefits - 08/31/2016
Batch run: 08/31/2016
Rev:08/31/2016