TN 17 (02-93)

GN 02215.165 Referring Overpayment Claims to the RO - PC Procedure

A. Procedure

1. Referral

Refer to the RO any debt claim which meets the criteria in GN 02215.150B.

2. Preparation

Prepare and forward the following required documents:

  1. a. 

    A Certificate of Indebtedness (GN 02215.166) and

  2. b. 

    A Claims Collection Litigation Report (CCLR) (GN 02215.168).

3. List of additional documentation

Forward the following additional documentation:

  1. a. 

    Copies of all notices (including reconstructed computer generated notices, if necessary) related to the overpayment and its recovery; i.e.:

    • The initial overpayment notice if available, and

    • Notices related to a waiver request and/or appeal of the overpayment, and

    • Followup notices.

  2. b. 

    Copies of any reports of contact and correspondence from debtors (and their attorneys, if applicable).

  3. c. 

    Replies to debtor/attorney correspondence.

  4. d. 

    A copy of an SSA-632-BK (completed within the last
    6 months)or other evidence of the debtor's ability to repay.

  5. e. 

    If overpayment collection was controlled by the Recovery and Collection of Overpayment Process (RECOOP) system, a copy (provided by DCS) of the RECOOP billing alert which will provide a breakdown of contacts with the debtor.

  6. f. 

    A complete explanation of (and evidence to support) the delay ofmore than 1 year between the time overpayment occurs and the time a determination was made (GN 02215.150B.2.).

4. System update

To update the system, input a Record DOJ Referral Update (DFRF) screen to discontinue collection (MSOM DMS 007.008).

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GN 02215.165 - Referring Overpayment Claims to the RO - PC Procedure - 07/01/2016
Batch run: 07/18/2016