Occasionally, the system will pay a duplicate check which bears the same date, the same amount and is received on the same day as the original check. Whenever the monthly benefit payment changes, SSA sends a letter of explanation. Thus, in duplicate check situations, the person who receives an extra check can reasonably be expected to know that the second check should be returned. A person who does not question the receipt of a duplicate check will generally be found at fault for the overpayment.

If the duplicate check results from incorrect manual processing, fault will have to be decided according to the circumstances. Be aware, however, that at the time of processing, the person will be sent a notice and should be expected to question any checks that are inconsistent with the notice.

A substitute check is issued when the original is reported lost, stolen or not received. It is marked “Replaces CL     dated (MM/DD/YY).” The person is also advised to return the original check if it is received or found. Thus, a person who cashes both checks usually will be found at fault.

In the notice that accompanies a CPS payment the person is advised that duplicate payment for all or part of the emergency payment should be returned to SSA or future payments may be withheld to recover the overpayment. The person is also instructed to check with SSA if unsure whether a future check represents a duplicate payment. Since very clear instructions are given about receipt of duplicate payments in CPS situations, a person who is so overpaid usually will be found at fault.

If the person did not withhold information about filing on other records when they filled out their application, without fault may be established if the person could have reasonably believed they were entitled to benefits on both records.

If a worker is alive, they can receive payments from both SSA and RRB. However, when the worker dies, only one agency (RRB determines which) has jurisdiction over survivor benefits.

There are cases where a person is being paid both title II and RRB survivor benefits when only RRB benefits are due. Absent evidence which indicates that the beneficiary was informed that they were not due SURVIVOR benefits from both agencies either when they filed for SURVIVOR benefits or when such benefits started, without fault will be established for any SSA overpayment.

1. a. 

   Without Fault

   A married couple were receiving benefits from both RRB and SSA. One spouse died in January 1990, and both SSA and RRB converted the surviving spouse to survivor benefits. The error was discovered in 1994, and SSA notified the surviving spouse of the SSA overpayment. The surviving spouse requested a waiver stating that they didn't know that only RRB should have paid survivor benefits because they received two payments before their spouse's death and this continued after their death. Since the surviving spouse was not notified that they were not due the benefits when their benefits were converted to survivor benefits, they are found without fault in causing the overpayment.

2. b. 

   At Fault

   Stanley Hudson applied for surviving spouse benefits with SSA giving their spouse's years of service for the railroad. RRB subsequently notified the applicant that only RRB would pay survivor benefits. However, through error, SSA also certified payment. At the time, the individual called SSA to question why they were also receiving title II benefits and were told that this was incorrect. Due to an exception, the SSA error was not corrected immediately and the surviving spouse continued to receive two payments. When the error was finally corrected, the individual was notified of the overpayment and they requested a waiver. Since the surviving spouse was told that the title II benefit was not payable but they continued to accept and not return the payments, they are found at fault in causing the overpayment.

   In the example above, if the individual had been told that both benefits were due, misinformation would apply. See GN 02250.061.