TN 13 (05-03)
GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments--Procedure
When a Third party Draft Emergency Advanced Payment or Immediate Payment is returned unendorsed to the field office, proceed as follows:
Enter the item into DMS, coded as an unendorsed returned benefit check, and give the client the receipt. The item will appear on the FODRL.
Stamp the draft non-negotiable and cut off the signature in the lower right corner
Attach the draft to the FODRL for review by the remittance supervisor at the end of the day.
File the original voided draft with the current Monthly Accountability Report (MAR) supporting documents after tearing or cutting off the authorized signature portion of the draft.
NOTE: The FO could have a Daily Activity Report, but the certified MAR is faxed to the Office of Finance.
Retain the draft copy as long as the FO keeps the MAR, and then destroy it.
For more details, see AIMS 03.05.15, Returned Drafts and Refunds