TN 22 (02-18)
GN 02403.016 Processing Returned Emergency Advance Payments and Immediate Payments - Procedure
When a Third Party Draft Emergency Advanced Payment or Immediate Payment is returned
unendorsed to the field office (FO), proceed as follows:
Enter the item into the Debt Management System (DMS), coded as an unendorsed returned
benefit check, and give the client the receipt (see MS DMS 003.007). The item will
appear on the Field Office Daily Receipt Listing (FODRL).
Stamp the draft non-negotiable and cut off the signature in the lower right corner.
Attach the draft to the FODRL for review by the remittance supervisor at the end of
File the original voided draft with the current Monthly Accountability Report (MAR)
supporting documents after tearing or cutting off the authorized signature portion
of the draft.
NOTE: The FO could have a Daily Activity Report, but the certified MAR is faxed to the
Office of Finance at 410-597-0801 or 410-597-0802 or scanned and emailed to ^OTAPS TPPS Contact mailbox.
Retain the draft copy as long as the FO keeps the MAR, and then destroy it.
For more details, see Returned Drafts and Refunds AIMS 03.05.15.