TN 47 (03-12)

GN 02602.540 Death of the Centenarian

Procedure for centenarian death cases

Follow these instructions upon receiving a report of the centenarian’s death. These instructions apply regardless of whether the death is prior to or after the field office (FO) initiated contact.

  1. 1. 

    Obtain proof of death following regular policy guidelines. (For preferred evidence of death, see GN 00304.005.)

  2. 2. 

    Post the proof of death to the Evidence Screen (EVID) in the Shared Processes menu. (For more information, see MSOM EVID 001.003.)

    REMINDER: Proof of death posted on the Master Beneficiary Record (MBR) or Supplementary Security Record (SSR) without proper documentation on the EVID screen is not proof of the centenarian’s death. However, you can use death data on the Numident as proof of death. For use of Numident death data, see GN 00304.100B.3.

  3. 3. 

    Terminate benefits based on the verified date of death. Terminate Title II benefits using the Post Entitlement System Death Input (POS DEAD) screen and terminate Supplemental Security Income (SSI) benefits following SM 01301.375 through SM 01301.380

  4. 4. 

    If the report of death is not timely and we paid at least 2 months of benefits after the date of death, submit a referral to the Office of Inspector General (OIG) via the e8551 (Reporting Form for Programmatic Fraud). Provide as much information as possible on the e8551. For more information on the e8551, see GN 04124.001.

  5. 5. 

    Post the following special message on the MBR or in the remarks field on the SSR:

    “Centenarian Project-(Month and Year)-centenarian is deceased- (Field Office Number) and your initials or unit.”

  6. 6. 

    Document the centenarian’s death on the Centenarian Project Website and appropriate worksheet. For information on completing the worksheet, see GN 02602.560. Update the LAF and PSY codes in the “Centenarian Information” section to show the centenarian’s benefits terminated.

  7. 7. 

    Update the website’s erroneous payment field to reflect any payment made after the date of death that has not been returned within the three-month period after the date of death.

To Link to this section - Use this URL:
GN 02602.540 - Death of the Centenarian - 03/12/2013
Batch run: 03/12/2013