TN 21 (05-14)

GN 02607.975 Enumeration Verification System (EVS) and Inmate Status Codes on PUPS Alerts and Records

A. EVS codes on PUPS records and alerts

EVS CODE

DESCRIPTION OF CODE

V

Match on name, date of birth (DOB), and sex.

L

SSA located SSN with match on name, DOB, and sex.

2

Match on name and DOB only.

3

Match on name and sex only.

4

Match on name only.

A

SSN located on ALPHA search - name and DOB match.

B

SSN located on ALPHA search - name match only.

E

Manually corrected -- Input SSN did not verify. Located correct SSN by a manual process.

F

Auto corrected -- Input SSN did not verify. Auto-corrected the SSN by matching to previously corrected data.

EVS automatically verifies incoming inmate records using the following tolerances:

  • Name verifies if both the surname and the first initial match.

  • DOB verifies if the year (EVS disregards the month and day) of birth on the input record matches with any year of birth on the corresponding SSA NUMIDENT record.

B. Inmate status codes

1. Codes effective 04/01/00

CODE

DEFINITION

DESCRIPTION

Y

Convicted

Individual convicted of a crime (felony or misdemeanor) and confined to a correctional institution.

C

Confined but not convicted

Individual confined in a correctional institution but not convicted of a crime.

I

Institutionalized by court order (NGRI)

Individual found not guilty by reason of insanity or found incompetent to stand trial and confined to a public institution as a result of a court order in connection with a criminal case.

X

Sexually dangerous person

Individual confined in the public institution based on a determination that he or she is a sexually dangerous person or a sexual predator.

P

Parole violation

Individual violated parole and returned to a correctional institution.

E

Escapee

Individual escaped from a correctional institution.

J

Confined juvenile

Inmate, under age 18, in the custody of juvenile authorities; will not be tried as an adult for his or her crime.

A

Juvenile convicted as an adult

Inmate, under age 18, convicted of a crime as an adult.

2. Codes used before 04/01/00

CODE

DEFINITION

DESCRIPTION

N

Convicted, development of more than 1-year sentence criteria needed

Individual convicted. Sentence may be 12 months or less. Reporter unable to verify length of sentence.

Y

Convicted, more than 1-year sentence criteria met

Individual convicted of a crime with a sentence of more than 1 year or crime carries possible sentence of more than one year.

S

Convicted, more than 1-year sentence criteria not met

Reporter confirms crime carries a sentence of 12 months or less.

C

Not convicted, charge not punishable by sentence > 1 year

Crime carries possible sentence of one year or less.

D

Not convicted, charge potentially punishable by sentence > 1 year

Crime carries possible sentence of more than 1 year, but reporter unable to determine the length of the sentence.

I

Institutionalized by court order (NGRI)

Individual found not guilty by reason of insanity or found incompetent to stand trial and confined to a public institution as a result of a court order in connection with a criminal case.

P

Parole violation

Individual violated parole and returned to a correctional institution.

J

Confined juvenile

Inmate, under age 18, in the custody of juvenile authorities; will not be tried as an adult for his or her crime.

A

Juvenile convicted as an adult

Inmate, under age 18, convicted of a crime as an adult.

C. Example--PUPS alert

PRISON INMATE ALERT

RUN DATE: 04/16/14 TOE: 980 DISTRICT OFFICE CODE: 121

ENTITLEMENT TYPE: TITLE II or TITLE XVI

SSN/HUN: 123-00-6789 BIC/ID: A NAME: JOSEPH Q PUBLIC

BOAN/PAN: 123-00-6789 SEX: M DATE OF BIRTH: 09/25/1947

CONFINEMENT DATE: 04/02/14 CONVICTION DATE: 04/02/14

INMATE STATUS CODE: CONVICTED

RELEASED DATE:

VERIFICATION: EXACT MATCH ON NAME, DOB, & SEX

CORRECTIONAL FACILITY IDENTIFICATION CODE: MD0001

NAME OF CORRECTIONAL FACILITY: FREELINE PRISON

REPORTER IDENTIFICATION CODE: 3MDP REPORT DATE: 04/12/14

RECEIPT DATE: 04/15/14

REPORTER NAME: MARYLAND DEPARTMENT OF CORR

REMARKS: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202607975
GN 02607.975 - Enumeration Verification System (EVS) and Inmate Status Codes on PUPS Alerts and Records - 05/22/2014
Batch run: 05/22/2014
Rev:05/22/2014