TN 17 (11-11)
Use the following procedures, in conjunction with the instructions in GN 03103.080, which emphasize forwarding the HA-501-U5 (Request for Hearing by Administrative Law Judge), and the claims folder
to the hearing office (HO) expeditiously.
The FO taking the request must:
Make the initial search and within one business day, fax, email, or telephone to request
to send the claims folder to the HO within five business days.
Forward the “HO” and “claims file” copy of the HA-501-U5 to the HO with a copy of
the fax, email, or documentation of the telephone request for the folder and any related
material within five business days of the filing date.
Send the “DO” copy of the Form HA-501-U5 with a copy of any related material and a
copy of the request for the folder to the servicing FO.
If the folder is in the FO where the claimant or representative filed the hearing
request, send it to the HO within five business days.
If the PC receives a letter that requests a hearing, the reconsideration reviewer
or disability examiner completes the HA-501-U5 based on the information in the claims
folder and letter, and follows the instructions in:
GN 03103.020, HA-501-U5 (Request for Hearing by Administrative Law Judge)
GN 03103.080, FO Procedures for Forwarding HA-501-U5 (Request for Hearing by Administrative Law
Judge) and Folder to HO
GN 03103.110, SSA-636-U3 (Transmittal Notice – Hearing Case)
The PC forwards the HO and the claims folder copy of the HA-501-U5 to the HO within
five business days after the receipt date. If the PC has the folder, they must forward
the folder to the HO within five business days. Send the FO copy to the servicing
FO, with a copy of the SSA-636 (Transmittal Notice Hearing Case).
NOTE: If the reconsideration reviewer determines it is now possible to make a determination
favorable to claimant, see GN 03103.080D.4.
When the HO contacts the servicing FO and advises that the claimant or representative
filed a hearing request, the FO should obtain the folder as quickly as possible, and
forward it to the HO, see GN 03103.080.