The HO must be notified of all requests for request for hearings that are filed. Timely
communication with the hearing office is essential in folder reconstruction situations,
as it is in all hearing situations. Communication with the hearing office should begin
with the field office receipt of the hearing request. Per GN 03103.080, “When a request for hearing is filed, forwarding the HA-501-U5 and claims folder
to the HO expeditiously has the highest priority.”
This POMS reference provides specific instructions for forwarding a copy of the hearing
request to the hearing office within five business day of the receipt of the request.
If the claims folder is not readily available and is not being sent with the copy
of the hearing request, GN 03103.080 also provides instructions for requesting the folder and providing the hearing office
with documentation of the FO actions.
If the hearing office does not receive notification of the decision to reconstruct
the folder or the requested development, the hearing office will contact a manager
in the servicing field office.
When necessary, the hearing office will contact the Office of the Regional Chief Judge