TN 49 (08-08)

DI 11010.115 Non-Medical Completion

A. Policy – Field Office (FO) responsibilities

This policy applies to FO employees who adjudicate Title II and concurrent Title II/XVI cases. Under the Earnings Computation (EC) non-medical completion procedures, most Disability Insurance Benefits (DIB) initial and reconsideration claims are processed to final payment or denial, at the time of the Disability Determination Services (DDS) or Disability Quality Branch (DQB) clearance.

The background and exclusions described in this section apply to the Modernized Claim System (MCS) Earnings Computation (EC) non-medical completion process.

Also see Details in Earnings Computation Screens - Overview MSOM MCSEC 001.001 for many of the exclusions to the EC non-medical completion process.

B. Procedure – non-medical completion

This process is contingent upon the FO completion of non-medical development per Guidelines for Deferral of Non-Medical Development -

DI 11010.025 - DI 11010.075 and signaling the system that the claim is ready for final processing when the DDS/DQB enters the medical decision. This is accomplished by FO completion of the appropriate screens (DECI, MREQ, MCR1, DAPP) in the Modernized Claims Systems (MCS) and EC paths. See Earnings Computation Screens - Overview - MSOM MCSEC 001.001.

C. Other considerations

Consider the instructions contained in Common Partial Adjudication Situations - GN 01010.110 GN 01010.120 and FO Action on a Delayed Claim - GN 01010.140 in relation to the non-medical completion procedures. The FO may:

  • input its "final" action as many times as necessary, prior to the DDS trigger.

  • Retrigger the claim if there is any outstanding development necessary after the basic entitlement data for the NH have been resolved. Issues such as lag earnings, proofs, etc., which may require extensive or lengthy development may cause this re-trigger.

  • If the outstanding data is received prior to the DDS trigger, the FO can re-trigger the claim and update the system by entering the new information. If the data is not received by the time the final DDS decision is input, the case is processed based on the information the FO has input, and any additional data would be handled on a post-adjudicative basis.

The FO should also consider deferred development procedures in Guidelines for Deferral of Non-Medical Development - DI 11010.025.

These procedures apply only to DIB initial and reconsideration cases. Certain types of claims (e.g., Disabled Widow(er)s Benefits (DWB), Childhood Disability Benefits (CDB) and Medicare Qualified Government Employee (MQGE)) are excluded from these procedures.

D. Procedure - non-medical completion exclusions

The following situations describe exclusions to the non-medical completion process.

1. Insured status is met within 1 year of Alleged Onset Date (AOD)

Non-medical completion does not apply in non-traumatic onset cases when the claimant does not meet insured status as of the alleged onset date (AOD), but does meet it within 1 year prior to the AOD. Failure to adhere to this instruction may result in an inappropriate code 090 denial being generated. The DDS determination for these cases covers disability for the period within the 1 year before the AOD.

NOTE: These are instances where code 90 is incorrectly derived for an NH insured under the special insured status provisions of the l983 amendments. These are non-medical completion exclusions.

2. Statutory blindness claims

Statutory blind cases are excluded from the non-medical completion process.

3. Foreign claims

Any case containing a foreign address is a non-medical completion exclusion.

4. Representative Fee Claims

Beginning 1/2007 all representatives must be registered on the Appointed Representative Database (ARDB) as a condition of receiving direct fees from SSA. Instructions are found in Single Payment System (SPS) - SM 00834.001 for ARDB. Representative Fee claims are excluded from the non-medical completion process. The coding shown on Check/Notice (NOT2) Screen in the Claims Clearance path of the MCS claim is used to code Authorized Representative fees. The coding in the “last withholding date” (LWD) allows for correct computation of the retroactive benefits. The LWD is the month before the month of adjudication. The DECI date should be the month a