DI 39509.010 SSA Responsibility -- Records and Reports

A. Background

SSA will:

  • Accumulateworkload and other related datathat may be required in the administration of the disability program.

  • Establishand maintain the basic disability records .

  • Prepareregular and special reportsfor its own use as well as for the Department of Health and Human Services, other executive agencies and departments and the Congress.

B. Description of data

1. Data necessary for SSA reports

  1. a. 

    SSA extracts and records certain data from claims material.

  2. b. 

    These data include necessary identifying information, such as:

    • SSN, and

    • State of residence.

  3. c. 

    Nonmedical dataare also included, such as:

    • Age,

    • Sex,

    • Race,

    • Marital Status,

    • Education, and

    • Occupation.

  4. d. 

    Significant medical dataare recorded covering:

    • Principle diagnosis,

    • Residual impairment,

    • Types of medical evidence used in the determination, and

    • Specific types and cost of the medical evidence purchased.

  5. e. 

    Other items include:

    • Final disposition of the case (allowance, denial, continuance, cessation),

    • Onset date,

    • Reasons for denial, and

    • Agency making the determination.

2. Data shared with States

SSA shares with the States all data collected and tabulated which may be of particular concern or interest to the States.

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DI 39509.010 - SSA Responsibility -- Records and Reports - 06/07/1999
Batch run: 04/01/2013